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Administrative Officer 3

3 months ago

Dauphin County PA, United States Commonwealth of PA Full time

**THE POSITION**:
Could you be the next Financial Programs Supervisor for Pennsylvania's Office of the Budget? The primary responsibilities of this Administrative Officer 3 position is to manage the daily operations of the Commonwealth Purchasing Card/Corporate Card program and the Commonwealth Merchant Services program, manage the Commonwealth's Monthly Fleet Card invoice payment process, as well as provide support for the Advancement Account Program.

If you are detail-oriented and have a strong background in the administration of policy and program initiatives, you may have the experience and training we are looking for

**DESCRIPTION OF WORK**:
In this role, you will manage communications between contractors, the Department of General Services (DGS), Integrated Enterprise System (IES), and the Commonwealth Agency Purchasing Card/Corporate Card; coordinate and direct the processing of monthly Purchase Card invoices; and serve as a liaison with the contractors, subcontractors, and Commonwealth agencies who accept credit cards for payment.

You will be responsible for directing the monthly fleet card invoice process; supervising the analysis and processing of the monthly invoice file; working with IES and the contractors to resolve any issues; serving as the level 1 help desk for issues surrounding the monthly invoice process; and assisting in resolving account coding errors.

Interested in learning more? Additional details regarding this position can be found in the position description.

**Work Schedule and Additional Information**:

- Full-time employment
- Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with 60-minute lunch.
- ** Telework**:You may be expected to work from home (telework) full-time. You must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
- Occasional in-office days may be required when work dictates such requirements. Telework requirements may change at the Governor's discretion at any time.
- ** Note**: Your headquarters is 555 Walnut Street, Harrisburg. You will be required to report to headquarters to pick up your equipment and attend periodic meetings at your expense.

**REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY**:
**QUALIFICATIONS**

**Minimum Experience and Training Requirements**:

- One year as an Administrative Officer 2; **or**:

- Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; **or**:

- Any equivalent combination of experience and training.

**Additional Requirements**:

- You must be able to perform essential job functions.

**Preferred Qualifications (not required)**:

- One or more years of experience performing, coordinating, or administering electronic payment processes such as credit cards, ACH, EFT, TeleCheck, or in program-related experience with purchasing cards/travel (corporate) cards.
- Experience drafting policy or policy changes
- Supervisory experience
- Working knowledge of SAP
- Experience coordinating and leading meetings
- Experience using Microsoft Office Suite software (Excel, Word, PowerPoint, Outlook, Access)
- Experience working with executive and legal personnel regarding policy matters
- Experience in data analysis or trend analysis
- Work experience in program administration and/or management

**How to Apply**:
**Veterans**:
**Telecommunications Relay Service (TRS)**:

- 711 (hearing and speech disabilities or other individuals).
- If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

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**Health & Wellness**

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

**Compensation & Financial Planning**
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
**Work/Life Balance**
We know there’s more to life than just work Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
**Values and Culture**
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As