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Event Coordinator and Admissions Counselor
2 months ago
**Job Code**:6291
**Job Open Date**:5/6/24
**Application Review Begins**: 5/21/24
**Department Code (Name)**: ADMS (ADMISSIONS OFFICE)
**Percentage of Time**:100%
**Union Code (Name)**:99 - Non-Represented (PPSM)
**Employee Class (Appointment Type)**: 2 - Staff: Career
**FLSA Status**: Non-Exempt
**Classified Indicator Description (Personnel Program)**: PSS
**Salary Grade**: Grade 19
**Hiring/Budgeted Salary or Hourly Range**: The budgeted salary range that the University reasonably expects to pay for this position is $27.16 - $31.07/hr.
**Work Location**: Cheadle Hall 1234
**Working Days and Hours**: Monday - Friday, 8:00AM - 5:00PM
**Benefits Eligibility**: Full Benefits
**Type of Remote or Hybrid Work Arrangement if applicable**:N/A
**Special Instructions**
**Department Marketing Statement**
The Office of Admissions is charged with assisting the campus in reaching its undergraduate admission and enrollment objectives in accordance with the University mission and campus enrollment goals. Department efforts are focused upon increasing the academic quality and diversity of the entering class while maintaining the required enrollment level.
These services are provided by three units within the department: Visitor Center, Outreach Services, and Application Services.
**Benefits of Belonging**
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.
**Brief Summary of Job Duties**
In addition to assisting with major Admission events, the incumbent serves as an Admissions Counselor interpreting the University's administrative and academic policies and procedures to the public. As an Admissions Counselor, the incumbent will provide pre and post admission information to prospective students, applicants, parents, and school administrators relating to academic offerings, admission requirements, and student life. As an Admissions Counselor, the incumbent must have a thorough working knowledge of university admission requirements for high school and community college students. Additionally, they must have a working knowledge of the UCSB academic offerings, the financial aid process, UCSB support services, and housing options. Some seasonal travel throughout California may be required though most interactions with the public will occur in the UCSB Visitor Center, requiring full-time presence on campus.
As a representative of Admissions and UCSB, the Incumbent should demonstrate the highest level of professionalism and judgment, have excellent public speaking and organizational skills, and solid analytical skills.
**Required Qualifications**
- Bachelor's Degree in related area and/or equivalent experience/training
- Experience advising and supporting students regarding postsecondary opportunities and careers
- Experience in event coordination
**Preferred Qualifications**
- Effective utilization of social media platforms for informational and recruitment purposes
**Special Conditions of Employment**
- Mandated reporting requirements of Child Abuse
- Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employer Pull-Notice Program
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free Environment
- Must be willing to work flexible schedule, evenings and weekend hours required
**Job Functions and Percentages of Time**:
Event Coordination - 40%
Develop and coordinate annual services, events, conferences, tours, and summer programs specifically for prospective high school and community college students, parents, counselors, and CBO’s. Collaborate with the Associate Director of Admissions, School Services and the Assistant Director, Admissions, Visitor Center to develop, coordinate, promote and implement large-scale events both on-campus and off-campus. Collect, analyze, and evaluate program effectiveness utilizing outcome assessment methods.
On campus events include UCSB’s Open House, Gaucho Transfer Fridays, UC Counselor Conferences, UC for You, Diversity Initiatives, Community College residential summer institutes, Chancellor’s Receptions, and events for CBO partners.
Serve as the liaison with relevant departments, staff and faculty to ensure appropriate campus representation at these events. Incorporate UCSB staff, faculty, and students into the program itinerary. Work closely with the Assistant Director, Communications to design promotional pieces for events and update the website with relevant information and coordinate social media. Design and implement publicity campaigns to disseminate event promotional materials at high schools and community colleges throughout California.
Admission Counselor - 40%
As an Admission Counselor, the incumbent will meet with parent
