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Administrative Assistant
2 months ago
**About the Role**:
**Grade Level (for internal use)**: U18
**The Team**:
As part of the S&P Global Market Intelligence (MI) Executive & Operations Support (EOS) organization, the Administrative Assistant works and collaborates across counterparts and stakeholders globally.
**Responsibilities and Impact**:
The Administrative Assistant provides high-level administrative and operational support to MI Senior leadership, managing day-to-day activities in a timely and accurate manner. In addition, the Administrative Assistant will assist in the support of related division events and programs.
The Administrative Assistant will coordinate resources, improve workflow processes, and maintain collaborative team environments to meet all goals.
You will act as a liaison between the executive team and supporting departments to execute all required administrative and operational needs to maximize business workflows.
You will maintain best practices and industry standards to provide a leaner, consistent and reliable operational cost structure.
You will maintain a central point of record for all related executive information (travel, schedule, preferences, expenses, etc.).
Coordinating complex calendars and schedules to ensure effective time management and prioritization of engagements
Liaise with EOS Shared Services team in the planning and scheduling of meetings, conferences, teleconferences, and travel
Coordinate and support all meeting logistics; includes catering, meeting logistics, meeting materials, etc.
Provide support to stakeholders, including coordination of transportation, accommodations, meeting preparation (preparing meeting materials) technical assistance, and virtual platform support as needed
Provide historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions
Communicate status updates on regular frequency to stakeholders as required
Prepare reports by collecting and analyzing information
Work collaboratively with various internal departments to establish clear stakeholder expectations to ensure all deliverables are completed on time
Maintain accurate and relevant workflow procedures
Other administrative duties as required
S&P Global states that the anticipated base salary range for this position is $63,540 to $76,292. Final base salary for this role will be based on the individual’s geographic location, as well as experience level, skill set, training, licenses, and certifications.
In addition to base compensation, this role is eligible for an annual incentive bonus.
**What We're Looking For**:
**Basic Required Qualifications**:
Bachelor’s degree or equivalent experience required
Proven experience in an administrative support role
Outstanding organizational and time management skills
Comfortable operating in a high-paced environment
Ability to multi-task effectively as well as to follow up/manage ongoing projects/issues
Ability to work on own initiative in an extremely busy environment where constant reprioritization is required
Ability to manage multiple tasks, projects, resources, and dependencies in a fast-paced environment
Strong and effective problem-solving, analytical, and research skills
Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success.
Excellent oral and written communication skills
Excellent and effective organizational and time management skills
Proficient in using MS Office, experience with workflow systems, virtual platforms, and experience with Smartsheet a plus
**Right to Work Requirements**:
This role is limited to persons with indefinite right to work in the United States.
About S&P Global Market Intelligence
At S&P Global Market Intelligence, a division of S&P Global we understand the importance of accurate, deep and insightful information. Our team of experts delivers unrivaled insights and leading data and technology solutions, partnering with customers to expand their perspective, operate with confidence, and make decisions with conviction.
What’s In It For You?
**Our Purpose**:
Progress is not a self-starter. It requires a catalyst to be set in motion. Information, imagination, people, technology-the right combination can unlock possibility and change the world.
Our world is in transition and getting more complex by the day. We push past expected observations and seek out new levels of understanding so that we can help companies, governments and individuals make an impact on tomorrow. At S&P Global we transform data into Essential Intelligence®, pinpointing risks and opening possibilities. We Accelerate Progress.
**Our People**:
We're more than 35,000 strong worldwide—so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.
**Our Values**:
Integrity, Discovery, Partnership
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