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Administrative Assistant

3 months ago

Ronkonkoma, United States NYMG Full time

**You will**:

- Provide clerical and administrative support
- Data Entry
- Order and manage inventory of company property
- Perform general office duties
- Provide administrative support across the organization
- Manage multiple projects and deadlines while maintaining high-quality work.
- Review proposals and invoices
- Create POs
- Keeps accurate records and documents
- Reconcile invoices/reports, entering reports into management system
- Responds in a professional, polite, and helpful manner when dealing with other staff and clients/customers
- Performs and coordinates weekly work schedules, variety of daily operations, administrative, accounting duties
- Prioritizing and managing multiple projects simultaneously and following through on issues in a timely manner
- Assist with answering phones and direct incoming calls as well as taking and distributing messages to staff/vendors
- As assigned, compile documents, make copies, answer phones, send and receive fax documents, and provide other general office support as necessary.
- Develop and maintain a filing system
- Filing data in perspective job folders, accounting files, etc.
- Maintain contact list for vendors and suppliers
- Job Scheduling
- Provide general support to managers and field staff
- Accounting duties
- Purchase Orders, input receipts, invoicing, statement review
- Work with administrative staff on upcoming and open jobs
- Create and update records ensuring the accuracy and validity of information
- Coordinate with other departments to ensure compliance with workflow procedures
- Maintain trusting relationships with suppliers, customers, and colleagues
- Meet and follow up with Managers to discuss open jobs and schedules of completion
- Act as the point of contact for clients and vendors
- Create Proposals

**Requirements**:

- QuickBooks Experience
- Proficiency in MS Office
- 3+ years of administrative accounting experience required
- Efficient in preparing documents, managing data, and ability to manage multiple projects simultaneously.
- Property Maintenance/Construction industry experience a plus but not required
- Knowledge of office management systems and procedures
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Outstanding skills required in the following areas: Organization, follow-through, written and oral communication; initiative; documentation, and team orientation
- Strong self-organization and self-management skills, with emphasis on self-initiation and follow-through
- Ability to work autonomously on tasks assigned while also functioning as a team player within the administrative department
- Juggle various administrative tasks in a timely manner
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Proven office experience
- Proficiency in MS Office
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Capability to perform tasks autonomously and handle multiple responsibilities concurrently
- Excellent organizational and time management skills
- Strong focus on precision and a dedication to delivering excellent work

**Job Type: Part Time or Full Time -TBD: Flexible Schedule, On-Site position.**

**Compensation: Hourly ** The rate for this position will vary and will be commensurate with experience**

**Other Perks: Medical, Dental, Vision, and 401(k) + SO MUCH MORE**
- **We are a drug-free work place.**_

NYM GROUP is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, age, or military or veteran status in accordance with federal law. In addition, NYM GROUP complies with applicable state and local laws governing non-discrimination in employment in every jurisdiction in which it maintains facilities. NYM GROUP also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.

**Job Types**: Full-time, Part-time

Pay: $18.00 - $23.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- 4 hour shift
- 8 hour shift
- Monday to Friday

**Experience**:

- Administration: 4 years (required)
- Construction administrative: 3 years (preferred)

Work Location: In person