Administrative Assistant

2 months ago


Ronkonkoma, United States Developmental Disabilities Institute Full time

We are seeking a highly skilled and organized Administrative Assistant - Bilingual to join our team at the Developmental Disabilities Institute. This role involves providing essential support to our Early Childhood Services program and coordinating various activities.

Key Qualifications:

  • Bachelor's degree in a related field or equivalent experience
  • Minimum two years of administrative experience in a fast-paced office environment
  • Formal training in office management or a related field
  • Proficient computer skills, including Microsoft Office and Google Suite
  • Excellent communication and interpersonal skills
  • Strong organizational and time management skills
  • Proficiency in English and fluency in a second language

Responsibilities:

  • Prepare and manage confidential documents and records
  • Coordinate meetings, conferences, and events
  • Maintain accurate and up-to-date schedules and calendars
  • Manage incoming calls, emails, and visitors
  • Handle general inquiries and provide support to staff and families
  • Organize and update files, records, and databases
  • Order office supplies and manage inventory
  • Sort and distribute mail and packages
  • Provide translation support and interpretation services
  • Operate office equipment, including printers, scanners, and photocopiers
  • Perform other administrative tasks as assigned

Essential Physical Demands:

  • Sit for up to two hours at a time, with regular breaks to stand and move
  • Use office equipment, including computers, printers, and scanners
  • Lift objects up to 25 pounds, with assistance as needed
  • Handle files, papers, and other materials
  • Stand, walk, reach, balance, stoop, kneel, twist, and bend as needed
  • Close vision and focus adjustment required for computer work and other tasks


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