Administrative Assistant
2 months ago
We are seeking a highly skilled and organized Administrative Assistant - Bilingual to join our team at the Developmental Disabilities Institute. This role involves providing essential support to our Early Childhood Services program and coordinating various activities.
Key Qualifications:
- Bachelor's degree in a related field or equivalent experience
- Minimum two years of administrative experience in a fast-paced office environment
- Formal training in office management or a related field
- Proficient computer skills, including Microsoft Office and Google Suite
- Excellent communication and interpersonal skills
- Strong organizational and time management skills
- Proficiency in English and fluency in a second language
Responsibilities:
- Prepare and manage confidential documents and records
- Coordinate meetings, conferences, and events
- Maintain accurate and up-to-date schedules and calendars
- Manage incoming calls, emails, and visitors
- Handle general inquiries and provide support to staff and families
- Organize and update files, records, and databases
- Order office supplies and manage inventory
- Sort and distribute mail and packages
- Provide translation support and interpretation services
- Operate office equipment, including printers, scanners, and photocopiers
- Perform other administrative tasks as assigned
Essential Physical Demands:
- Sit for up to two hours at a time, with regular breaks to stand and move
- Use office equipment, including computers, printers, and scanners
- Lift objects up to 25 pounds, with assistance as needed
- Handle files, papers, and other materials
- Stand, walk, reach, balance, stoop, kneel, twist, and bend as needed
- Close vision and focus adjustment required for computer work and other tasks
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