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Executive Assistant

3 months ago

Crystal Lake, United States Worldwide Logistic Partners, Inc. Full time

Come join the team Are you ready to take on a leadership role? Are you ready to work at a high-level leadership position? Then this role is for you

**Job Summary**:
**Essential Functions of the Position**:

- Serve as the point of contact for internal and external constituencies on matters pertaining to the CEO.
- **Must have knowledge of International Logistics Industry**:

- Provide sophisticated calendar management for the CEO to optimize time management.
- Prioritize conflicting needs and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
- Work closely with the CEO to keep them well informed of and prepared for upcoming commitments and responsibilities.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive, highly confidential and critical nature.
- Determine appropriate course of action, referral or response, exercising judgement to reflect CEO’s style and organizational policy/philosophy/culture.
- Complete a broad variety of work that facilitates the CEO’s ability to effectively lead the organization.
- Ensuring CEO is prepared for upcoming meeting by collecting, prioritizing and preparing information/materials for upcoming meetings.
- Designing and producing complex documents, reports, and presentations.
- Creating and maintaining contact lists.
- Making complex and detailed travel arrangements and completing travel reports.
- Utilizing extensive knowledge of the organization to collaborate with partners and resolve questions and issues.
- Assisting with meeting agendas and managing logistics for high-level meetings and events.
- Participate in special projects and strategic initiatives as needed.
- Comfortably handle highly confidential and time sensitive information with necessary care and prioritization.
- Work with the Executive Team to coordinate the CEO’s outreach activities.
- Follow up on contacts made by the CEO to cultivate ongoing relationships.
- Proactively identify process improvements and opportunities to enhance support of the CEO.
- Flex to complete various assignments and additional duties to ensure comprehensive and effective support.

**Job Requirements**:

- 5+ years of direct executive assistant experience required.
- Experience supporting VP, President, C-suite, or the head of company
- Excellent written and oral communication skills.
- Excellent interpersonal skills across all levels of the organization.
- Experience with Microsoft Office and Google Suite
- Ability to manage multiple responsibilities in a fast-paced environment.
- Ability to multi-task and prioritize accordingly.
- Ability to work independently or effectively as part of a team.
- Ability to work a flexible schedule as needed to support and/or attend early morning or evening events meetings.
- be able to create presentations in PowerPoint
- Be able to automate outlook functions
- Good computer skills
- Good communication skills
- Good Excel Skills including pivot tables a plus

**Admin/Personal Duties**:

- Scheduling travel
- Ensuring owner requests are carried out

**Requirements**:

- Ability to travel on occasion
- Must pass a background check

**Job Types**: Full-time, Part-time

Pay: $46,015.00 - $55,415.91 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Choose your own hours
- Monday to Friday

**Experience**:

- Executive Assistant: 5 years (required)
- Microsoft Office: 6 years (required)
- Logistics: 3 years (required)

Ability to Commute:

- Crystal Lake, IL 60014 (required)

Work Location: Hybrid remote in Crystal Lake, IL 60014