Administrative Assistant

5 months ago

Crystal Lake, United States CASA of McHenry County Full time

General Description

The Administrative Assistant supports day-to-day operations. Reporting directly to the Executive Director, the Administrative Assistant is responsible for (1) supporting the Program Team’s efforts to effectively and efficiently serve our advocates and the children involved in their cases, (2) supporting the Development Team’s efforts to successfully raise funds through marketing and events, and (3) supporting the daily office operations. The ideal candidate is a strong communicator, has the ability to work independently, provides excellent customer service, and has a passion for CASA of McHenry County’s mission to support and protect children who have suffered abuse or neglect.


Responsibilities- Program

  • Assist with the support and appreciation of volunteers, including monthly mailings and appreciation events
  • Collaborate with and support Advocate Engagement Manager in regards to volunteers’ continuing education and training, including the activities to support with planning, implementation and follow-up
  • Enter and keep accurate records of court documents, background checks, and other documentation as assigned
  • Welcome advocates and other visitors to the office space
  • Other duties as assigned

Responsibilities – General Office Support

  • Distribute and send out daily mail
  • Provide primary telephone and reception support
  • Monitor and respond to general email box
  • Order and maintain inventory of office supplies, keep reception area in order
  • Assist with filing, copying, scanning, etc.
  • Oversee maintenance of office equipment, copier, printers
  • Assist with compliance documentation for National and Illinois CASA
  • Order staff and/or board meals as needed
  • Light cleaning as needed
  • Other duties as assigned


Qualifications

  • Knowledge of and passion for CASA’s mission
  • Strong work ethic with the capacity to work independently
  • Ability to problem-solve and use critical thinking
  • Proven capacity to work in a collaborative team environment
  • Proficient typing
  • Strong understanding of Microsoft Word, Excel, Gmail and Google calendar.
  • Excellent written and verbal communication skills
  • Ability to demonstrate professionalism at all times utilizing a customer service mentality
  • Demonstrates maturity and responsibility in maintaining confidentiality of case-related materials

Accountability and Location

The Administrative Assistant reports directly to the Executive Director who is responsible for his/her performance evaluations. Administrative Assistant will work from the CASA of McHenry County office in Crystal Lake, IL.

Position is currently listed as Part-Time, 15-20 hours per week. This position has a starting salary of $17/ hour.

CASA is an equal opportunity employer. All applicants must submit a resume, cover letter and three references to becky@casamchenrycounty.org. Applicants are subject to a background check. Due to the nature of our work with children, CASA will reject any applicant found to have been convicted of, or having charges pending for a felony or misdemeanor involving a sex offense, child abuse or neglect, or related acts.


Job Type: Part-time


Pay: From $17.00 per hour

Expected hours: 15 – 20 per week

Benefits:

  • Flexible schedule
  • Paid time off


Schedule:

  • Day shift
  • Monday to Friday


Ability to commute/relocate:

  • Crystal Lake, IL 60014: Reliably commute or planning to relocate before starting work (Required)


Education:

  • High school or equivalent (Preferred)


Work Location: In person

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