Executive Personal Assistant

2 weeks ago

Menlo Park, United States Protogon Research Full time

**Elevate Our Leadership: Become the Backbone of Innovation**

Protogon Research is an **AI-based Quantitative Trading Firm.**

At Protogon Research, we're on a mission to build Artificial General Intelligence (AGI). With the visionary leadership of Rafael Cosman, a seasoned entrepreneur known for co-founding Archblock and the TrueFi DeFi Protocol, we're charting a course towards unprecedented AI solutions. If you're driven by the challenge, excited by innovation, and motivated to contribute to the next leap in AI technology, we want you on our team.

**About The Role**

**What you'll do**:

- Maximize Efficiency: Streamline the daily schedule of our CEO, ensuring optimal productivity and focus on high-impact activities.
- Be the Gatekeeper: Manage communications, filter distractions, and ensure that only the most crucial information reaches our leadership.
- Orchestrate Logistics: Coordinate travel arrangements, meetings, and events with precision, ensuring seamless execution of executive activities.
- Support Operations: Assist with operational tasks, from document preparation to data management, keeping the backbone of our startup strong and agile.
- Adapt & Anticipate: In a startup environment, needs can change rapidly. Anticipate the needs of the executive, staying ahead of potential scheduling conflicts and communication priorities. Your ability to anticipate requirements and adapt solutions will be key to our collective success.
- Confidentiality and Discretion: Maintain the utmost confidentiality in all aspects of your role, handling sensitive information with discretion and integrity.

**Who you are**:

- Seasoned and Experienced: 3+ years of experience supporting high-level executives
- Detail-Oriented Organizer: Your attention to detail is unparalleled, especially in managing schedules, coordinating meetings, and planning events.
- Communicative & Discreet: You possess exceptional professional communication skills, coupled with the discretion needed to handle sensitive information.
- Proactive & Independent: You're a self-starter who takes initiative, owning tasks from start to finish with mínimal supervision.
- Anticipatory Thinker: You excel at anticipating the needs and priorities of executives, proactively addressing potential challenges before they arise.
- Collaborative Spirit: While independent, you understand the value of teamwork and contribute to a supportive, dynamic work environment.
- Tech Proficient: You are comfortable and proficient with a range of software tools, including Google Calendar, Google Drive, Slack, Asana, Coda, and can seamlessly integrate these into daily operations.
- Discreet and Trustworthy: You understand the importance of confidentiality and discretion, handling sensitive information with the utmost care.
- Licensed Driver: You hold a valid driver's license, ready to assist with transportation needs as required, ensuring mobility and flexibility in support tasks.

**What we offer**:

- Competitive Salary: We value your expertise and commitment, and our compensation package is designed to reflect that.
- Comprehensive Benefits: Enjoy health coverage (medical, vision, dental) and the well-being support you need.

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