Executive Assistant

3 weeks ago

Brooklyn Park, United States PrairieCare Full time

About Us

We are a psychiatric healthcare system, dedicated to providing mental healthcare for all, with seven locations in the Minneapolis/St. Paul metro area, and two additional sites located in Rochester and Mankato. With a robust benefits package, career advancement opportunities, and great workplace culture, we value our employees and the work they do each day for our patients and families. Our services span the full continuum of care for patients, with a variety of roles and opportunities for job-seekers looking for more than a job, but a place where you can grow in your career.

Responsibilities

The Executive Assistant of the PrairieCare Shared Services Organization coordinates the daily work of the Executive Leadership team. Manages various executives' professional and personal schedule (with particular attention paid to efficient time management), travel plans, conference attendance, and filing system. Interacts often with leadership from other organizations including elected officials, governmental executives and Chief/Executive-level officers in private and not-for-profit organizations.

Responsibilities and Accountabilities:

* Interacts often with leadership from different departments along with members of the medical staff
* Arranges meetings as directed; prepares and distributes agendas and minutes
* Responsible for, with minimal direction, revising and updating a variety of documents as requested (e.g., policies, memoranda, reports, letters, etc.)
* Must have ability to use with ease multiple software programs including Microsoft Office products (e.g., Outlook, PowerPoint, Word and Excel)
* Coordinates all activities relating to the Governing Board and its meetings
* Assists with triaging phone calls and sorting mail
* Responsible for coordinating lunches and dinners
* Acts as a "back up" to the Administrative Assistant and will, when time and duties permit, support other Chief level officers as well

Qualifications

* Bachelor's degree required
* At least 5 years of Chief/Executive-level executive administrative support experience and office organization experience required
* Healthcare background is helpful but not necessary
* Familiarity with medical terminology desirable.
* Must have strong computer applications using all Microsoft Office products and applications
* Ability to maintain confidential information
* Accurate typing speed of 65+ wpm
* Have clerical perception to proofread and edit typewritten copies, file records and use various office machines and equipment
* Requires exceptionally strong verbal and nonverbal communication skills
* Ability to draft policies/procedures, organizational diagrams, letters and memoranda, visual aid graphics, PowerPoint slide presentations and flow charts with minimal direction
* Ability to manage multiple projects and receive direction from multiple individuals
* Ability to seek clarification if prioritization is needed or directives are given

PrairieCare is a psychiatric healthcare system experiencing rapid growth in the Twin Cities and southern Minnesota. With multiple sites across the metro, including locations in Rochester and Mankato, PrairieCare has quickly grown to become one of Minnesota's largest providers of mental health services to children, adolescents, adults, and their families.

PrairieCare does not discriminate against any person based on race, color, national origin, disability, or age in admissions, treatment, or participation in its programs, services, activities, or employment. PrairieCare is an Affirmative Action Employer/Equal Opportunity Employer supporting Veterans, Disabled, and other protected individuals and is committed to a diverse workforce.

PrairieCare is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process please email hr@prairie-care.com for assistance.

Offers of employment from PrairieCare are conditional and contingent upon successful clearance of all background studies.

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