Full-charge Bookkeeper

4 weeks ago

New York, United States Nelligan White Architects Full time

Architecture firm seeking-full time, in-person, Full-Charge Bookkeeper.

Please reply with a cover letter along with resume, salary requirements, and references as a single PDF. Applicants who do not organize their information in this manner will not be considered.

**Position: Full Charge Bookkeeper**

**Responsibilities**:

- Accounts Receivable
- Follow-up with internal and external parties to create invoices and ensure final billings are received on time
- Manage proposal process additional services on contracts in hand
- Accounts Payable
- Review vendor statements and address any discrepancies
- Review of bills annually to look for potential cost savings
- Human Resources
- Process payroll
- Maintain employee files on server, in Ajera & provider websites;
- Administration and maintenance of employee benefits
- Employee onboarding and offboarding
- Ensure completion of timesheets are done accurately and on time
- General accounting activities for the company
- Recording day-to-day financial transactions and completing the posting process
- Bank and credit card reconciliations
- Enter data, maintain records and create reports and financial statements
- Provide updates to Controller on status of firm’s finances.
- Compliance
- Assist in Year-end audit
- Maintain vendor files and process 1096/1099s annually
- Insurance
- Contracts
- Report directly to Controller and Principal
- Perform ad hoc tasks and projects as assigned

**Desired Skills**:

- Bachelor’s Degree a must
- 3-5 years of relevant experience with A&E; government client a plus
- Strong Excel, Word, and Outlook skills, proficiency in ERP Software, Deltek’s Ajera software experience a plus
- Excellent interpersonal skills to facilitate positive interaction with clients and vendors for accurate and complex billing structures
- Familiarity with employee benefit administration
- Able to work independently to meet deadlines
- A "can-do", positive attitude; proactive and resourceful
- Highly efficient and responsible, very detailed oriented and organized
- Ability to work well under pressure
- Ability to take direction well
- Excellent communication and problem solving skills and ability to gain cooperation of others
- Willingness to streamline current processes and implement improvements

**Benefits include**:

- Competitive salary
- 2 weeks paid vacation
- 8 paid holidays
- Full medical insurance coverage for employee
- Pre-Taxed Transit, Dependent Care and Flexible Spending Account
- Pre-Taxed dental insurance
- Long term disability
- 401K and Profit Sharing

Pay: $65,000.00 - $75,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Supplemental pay types:

- Yearly bonus

**Experience**:

- Bookkeeping: 3 years (preferred)

Ability to Commute:

- New York, NY 10001 (required)

Ability to Relocate:

- New York, NY 10001: Relocate before starting work (required)

Work Location: In person

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