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Administrative Asst Ii

2 months ago

Chicago, United States City of Chicago Full time

**Job Number**:399281**

**Description**

**BID/JOB ANNOUNCEMENT**

**Administrative Assistant II**

**Civilian Office of Police Accountability (COPA)**

**Number of Positions: 1 (Additional vacancies possible pending budget approval)**

**This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.**

**1. Check the box on your profile titled “Currently employed by the City of Chicago”**

**2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)**

**3. Select your correct bargaining unit**

**FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION**

**Under direction, this position within the City of Chicago’s Civilian Office of Police Accountability (COPA) performs administrative, clerical, and secretarial duties and related duties as required.**
- Maintains tracking spreadsheets, databases, and filing systems.
- Maintains calendars and schedules/coordinates meetings.
- Completes and processes forms and requests.
- Serves as timekeeper backup for COPA.
- Liaise with other members of the administrative team to handle requests from supervisors and senior team members.
- Distributes office mail.
- Provide general support to visitors.
- Assists in processing transactions within City of Chicago and COPA databases.
- Assists COPA supervisors and senior team members in tracking work assignments, deadlines, scope of assignment, and related details.
- Assists with retrieval and preparation of records from files.
- Maintains and manages equipment and office supply inventory.
- Performs related clerical, administrative and special project duties as required.

***THIS POSITION IS IN THE CAREER SERVICE.**

**Qualifications**

**Qualifications**:
Two years of administrative or secretarial experience, or an equivalent combination of training and experience.
- Associate degree or higher
- Previous work experience with time keeping software
- Previous work experience using Human Resources databases (such as Oracle, PeopleSoft, etc.)
- MS Office Suite (including Microsoft Teams), as well as ZOOM or related platforms
- Valid US Driver’s License
- Ability to read, write and speak any language other than English fluently

**Residency Requirement**:All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.**

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**_ Please note, all positions within the City of Chicago close promptly at 11:59pm C.D.T. _**_Applications for this position will be accepted from May 31, 2024, until 11:59p.m. C.D.T. on June 13, 2024_**_. No exceptions will be made._**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

**City of Chicago**

**Brandon Johnson, Mayor**

**Job Posting**: May 31, 2024, 12:00:00 AM | **Closing Date (Period for Applying) - External**: Jun 13, 2024, 11:59:00 PM

**BU**: 01 | **Salary**: $48,960 **Pay Basis**:Yearly

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