Administrative Assistant Iii

2 weeks ago

Chicago, United States City of Chicago Full time

**Job Number**:0303.1-CDPH-2024**

**Description**

BID/JOB ANNOUNCEMENT

**Administrative Assistant III**
- Bureau of Contracts, Finance, Grants & Development

**Salary: $58,956**

**Number of Positions: 1**

**This position is open to current BIDDERS from** **_AFSCME _**_AND_** the PUBLIC including current city employees in other unions or non-union positions. Only current city employees covered under the City’s Collective Bargaining Agreement with** **_AFSCME _**are considered BIDDERS, these individuals are eligible to bid. Qualified BIDDERS who properly submit a bid will receive preference over any non-bidders.**

**1. Check the box on your profile titled “Currently employed by the City of Chicago”**

**2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)**

**3. Select your correct bargaining unit**

**FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION**

**MISSION**:The mission of the Chicago Department of Public Health is to work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.

ROLE SUMMARY

As an essential member of the Chicago Department of Public Health, the **Administrative Assistant III** role performs administrative and office management support functions for the Assistant Commissioners within the Contracts, Finance, and Grants and Development Bureau, supervises clerical and administrative office operations; and performs related duties as required.

ESSENTIAL DUTIES & RESPONSIBILITIES
- Creates and maintains databases and spreadsheets using various software packages
- Researches, compiles and analyzes data to prepare programmatic and administrative reports. Edits and proofreads documents and reports
- Drafts correspondence for supervisor’s signature
- Orders and maintains materials and supplies and resolves problems with vendors
- Researches costs and analyzes expenditures to assist in the preparation of the annual budget
- Schedules meetings, creates and maintains sign-in sheets for meetings, and takes notes during meetings and site visits

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class

**Location**:333 S. State St. (The DePaul Center)**

**Days**:Monday - Friday**

**Hours**:8:30am to 4:30pm**

**Qualifications**

POSITION REQUIREMENTS

Experience
- Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

OTHER SKILLS, ATTRIBUTES, AND ABILITIES
- Good knowledge of office management, administrative procedures, and practices
- Ability to develop and maintain effective working relationships with supervisors and staff
- Skilled in preparing informational reports
- Excellent verbal and written communication skills
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

**City of Chicago***

Brandon Johnson, Mayor

**Applications for this position will be accepted until 11:59 pm CDT on 5/10/2024**

**Job Posting**: Apr 26, 2024, 4:18:12 PM | **Closing Date (Period for Applying) - External**: May 10, 2024, 11:59:00 PM

**BU**: 01 | **Salary**: $58,956 **Pay Basis**:Yearly

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