Administrative Assistant III

3 weeks ago

Chicago, Illinois, United States Bank of America Full time

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us

Job Description:

The Administrative Assistant III is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:

Communicates with executives and line management to gather and convey relevant informationAnswers manager's phone line, documenting accurate messages, and handling calls with appropriate judgmentProactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional mannerArranges and handles details related to travel arrangements, expense reports, meetings, and appointmentsPrepares meeting minutes and related meeting documents and presentation materials, utilizing written and oral communication skillsPrepares correspondence, reports, and forms for leaders, following interaction with internal and/or external clients to answer questions, research, and resolve problemsMay act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee memberMay be involved in high-level client contact and exposure to sensitive information requiring considerable tact, diplomacy and judgment

Skills:

Administrative ServicesAttention to DetailCustomer and Client FocusPlanningPrioritizationAdaptabilityCollaborationEvent PlanningOffice AdministrationProblem SolvingFacilities ManagementOral CommunicationsRecording/Organizing InformationResearchWritten Communications

Qualifications

Minimum of 3-5 years of administrative experience with a financial institution supporting executive level management, preferably in the high net-worth space.Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information.Strong analytical and organizational skills with the ability to appropriately prioritize while maintaining a high level of client service and attention to detail.Must use considerable tact, diplomacy and judgment with confidential information.Proficiency in key applications including Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint

Shift:1st shift (United States of America)

Hours Per Week: 40

  • Administrative Nurse III

    7 days ago

    Chicago, Illinois, United States University of Illinois - Chicago Full time

    DetailsPosted: 03-Dec-23Location: Chicago, IllinoisType: Full-timeSalary: OpenCategories:HealthcareStaff/AdministrativeInternal Number: Administrative Nurse III (Nurse Manager) Patient Logistics / Transfer CenterAdministrative Nurse III (Nurse Manager) Patient Logistics / Transfer CenterHiring Department: Patient Logistics / Transfer CenterLocation:...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: Administrative Assistant (Non-Profit) 100% on site, Contract to HireLocation: Chicago, ILPosition Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide crucial administrative support to ensure the smooth operation of our organization. This role offers an...

  • Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States TreeHouse Foods Full time

    Employee Type:Full timeLocation:IL ChicagoJob Type:AdministrationJob Posting Title:Administrative Assistant About Us: TreeHouse Foods (NYSE: THS) is a leading manufacturer of private label packaged foods and beverages, operating a network of production facilities across the United States and Canada. At TreeHouse Foods, our commitment to excellence extends...

  • Real Estate Paralegal III, Legal

    7 days ago

    Chicago, Illinois, United States Invenergy LLC Full time

    Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities.We provide power generation and storage solutions at scale around the world to create a cleaner energy future.The Real Estate Paralegal III will support Invenergy's internal and external counsel with the management,...

  • Administrative Compliance Assistant

    3 weeks ago

    Chicago, Illinois, United States Orion Group Full time

    Administrative Assistant3-month contract (covering a LOA)North Chicago, IL$34/HROrion Group is seeking an Administrative Assistant to join our pharmaceutical client in North Chicago, IL for their compliance team.sTo be considered for this role you must have 4yrs of administrative experience with great attn to detail, ability to articulate technology...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States The Walsh Group Full time

    OverviewWalsh is currently seeking a Project Admin Assistant for our Transportation Division in Oakbrook, IL.The Project Admin Assistant for a construction office provides customer service and support to the project team, as well as other vendors and subcontractors.As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a...

  • Administrative Support Assistant

    7 days ago

    Chicago, Illinois, United States U.S. Military Entrance Processing Command Full time

    Participate in the development of Directorate clerical/administrative policy in administrative support areas by researching prior publications, regulations, and recommending new policies and/or changes. Formulate and recommend changes in administrative support policies/procedures to obtain maximum effectiveness. Prepare correspondence covering subjects of an...

  • Human Resources Administrative Assistant

    7 days ago

    Chicago, Illinois, United States Flying Food Group Full time

    Human Resources Administrative AssistantClassification: ExemptSalary Range: $47,560 to $55,560Reports to: Corporate HR ManagerDate: April 2024Job Description The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. Essential Functions Answers...

  • Compensation Analyst III

    3 weeks ago

    Chicago, Illinois, United States Help At Home Full time

    Help at Home is the leading national provider of in-home personal care services, where our mission is to enable individuals to live with independence and dignity at home. Our team supports 66,000 clients monthly with the help of 53,000 compassionate caregivers across 12 states. We're looking for people who care about others, who are willing to listen, lean...

  • Grant Administrator

    1 month ago

    Chicago, Illinois, United States George E. Richmond Foundation Full time

    The George E. Richmond Foundation is a not-for-profit focused on advancing the connection between oral and overall healthcare through science, economics, and policy. The RoleReporting to the Co-Presidents, the Grants/Administrative Manager is the primary contact for Foundation grant recipients and is relied on to ensure the smooth operation of the...

  • ESOP Administrator

    1 month ago

    Chicago, Illinois, United States Blue Ridge Associates Full time

    Want to use your skills to positively impact a fast-paced, growing business?Looking to advance your career in an entrepreneurial environment?Blue Ridge ESOP Associates, the largest ESOP administration firm in the country, is seeking smart, driven, ambitious individuals to continue their ESOP career with us. This position offers a clear path for those...

  • Investment Administrator

    2 weeks ago

    Chicago, Illinois, United States First Industrial Realty Trust Full time

    General SummaryProvides administrative and legal support for Manager of Due Diligence and the Due Diligence Group, including preparing and assembling routine materials, assisting with various transactional projects, filing and maintaining legal and closing records, performing secretarial functions as assigned. Requires strong computer and organizational...

  • Financial Administrator

    1 week ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID49954LocationChicago, IllinoisDepartment: MED-Inst for Pub Health & MedSalary/Grade: EXS/6Job Summary:The Institute for Public Health and Medicine (IPHAM) is the nexus for all public health activities at the Feinberg School of Medicine. We aim to accelerate innovation at the interface of medicine and public health with measurable improvements for...

  • Financial Administrator

    1 week ago

    Chicago, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49954LocationChicago, IllinoisAdd to Favorite JobsEmail this Job Department: MED-Inst for Pub Health & MedSalary/Grade: EXS/6Job Summary:The Institute for Public Health and Medicine (IPHAM) is the nexus for all public health activities at the Feinberg School of Medicine. We aim to accelerate innovation at the interface of medicine and...

  • Licensing Administrator

    5 days ago

    Chicago, Illinois, United States GoHealth Full time

    GoHealth Intro: As a leading health insurance marketplace, Go Health's mission is to improve access to healthcare in America. For customers, enrolling in a health insurance plan is confusing and difficult, and seemingly small differences between plans can lead to significant out-of-pocket costs or lack of access to critical medicines and even providers. We...

  • Director, Administrative Operations

    7 days ago

    Chicago, Illinois, United States University of Illinois - Chicago Full time

    Director, Administrative Operations - Division of Academic Internal Medicine and Geriatrics Director, Administrative Operations - Division of Academic Internal Medicine and Geriatrics Hiring Department : Department of Medicine Location : Chicago, IL USA Requisition ID : Posting Close Date : May 29, 2024 About the University of Illinois Chicago ...

  • Associate Research Administrator, FCVRRI

    1 week ago

    Chicago, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50135LocationChicago, IllinoisAdd to Favorite JobsEmail this Job Department: MED-Feinberg Cardio Res InstSalary/Grade: EXS/6Job Summary: Provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals,...

  • Financial Administrator

    3 days ago

    Chicago, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50219LocationChicago, IllinoisAdd to Favorite JobsEmail this Job Department: MED-Clinical Trials UnitSalary/Grade: EXS/6Job Summary:Supports a university accounting-related area or program.Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid,...

  • Financial Administrator

    1 week ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID50219LocationChicago, IllinoisDepartment: MED-Clinical Trials UnitSalary/Grade: EXS/6Job Summary:Supports a university accounting-related area or program.Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews...

  • Finance Assistant Research Administrator, General Internal Medicine

    4 weeks ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID49423LocationChicago, IllinoisDepartment: MED-General InternalSalary/Grade: NEX/11Job Summary:This role is part of the finance team, and manages the divisions payroll, as well as provides day-to-day financial and accounting support.Completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include...