Administrative Assistant

4 weeks ago


Chicago, United States North Bridge Staffing Group Full time

Role: Administrative Assistant


We are searching for an Administrative Assistant to deliver comprehensive administrative support to a senior leader and their team, prioritizing confidentiality, discretion, and sound judgment.


Key Responsibilities:

  • Facilitating meetings by gathering and preparing necessary documents, coordinating agenda items, and ensuring the partner is well-informed.
  • Proactively managing the partner's schedule, anticipating potential conflicts, and optimizing time management.
  • Offering executive-level administrative assistance, including email management, drafting communications, organizing files, handling invoices, expenses, and tax documents, as well as preparing presentations.
  • Maintaining and updating calendars and promptly communicating any adjustments.
  • Providing administrative support for various business needs, including travel arrangements and liaising with accounting professionals for monthly reporting.


Ideal Candidate Traits:

  • Proactive, detail-oriented, and highly organized with excellent multitasking abilities.
  • Demonstrates tact, diplomacy, and discretion, especially when dealing with sensitive information.
  • Strong communication skills, capable of engaging with individuals at all levels, particularly senior executives.
  • Dedicated, persistent, and known for providing reliable support.
  • Possesses a deep understanding of the business, enabling effective prioritization and problem-solving.
  • Comfortable with technology, including Microsoft Office Suite and travel/expense systems like SAP Concur.
  • Works well both independently and collaboratively, adaptable to changing priorities.
  • Exhibits professionalism, good judgment, and confidentiality in all interactions.
  • Capable of handling tasks with accuracy, attention to detail, and efficiency.
  • Skilled in research, problem-solving, and conflict resolution.
  • Willing to collaborate with other administrative team members and provide backup support as needed.


Requirements:

  • Bachelor’s Degree
  • Minimum 2-3 years of Administrative experience
  • Experience working in financial services preferable
  • Proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and SharePoint
  • Familiarity with SAP Concur preferred
  • Strong interpersonal and communication skills
  • Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
  • Tech-savvy and proactive in improving efficiency with available tools
  • Works well in a team environment and provides support as necessary.


Compensation and Schedule:

  • Compensation range: $70 - $80K + discretionary bonus
  • Schedule: 4-5 days a week, hours 8-5 pm


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