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Operations Coordinator

3 months ago

New Brunswick, United States Rutgers University Full time

**Position Details**:

- Position Information**Recruitment/Posting Title**
- Operations Coordinator**Job Category**
- URA-AFT Administrative**Department**
- Engn - Computing Services**Overview**
- Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
- For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

**Posting Summary**
- Rutgers, The State University of New Jersey is seeking an Operations Coordinator for the School of Engineering. Reporting to the Manager Facilities. Dean’s Office of Engineering, organizes, administers, and coordinates multiple facets of programs, projects, and/or processes with the planning, preparation, evaluation, and control of communications, events, records, statistics, reports, and documents.
Among the key duties of the position are the following:

- Maintenance of security, facilities, billing records, and databases for the School.
- Provides support to the Manager with regards to space and facilities planning and administrative support including mail and package receiving and recording, payroll, purchases, accounts payable, reimbursements and record keeping.
- Interprets agreements and ensures accuracy of deliverables.
- Assists with the undertaking of on-site evaluations of projects and services, assesses service levels and tracks project progress, and prepares appropriate recommendations.
- Oversees the operation of satellite office(s) including people, budget, and facilities.
- Develops and maintains effective relationships with various public and private institutions and agencies to assess project requirements, modifications, or innovations.
- Serves as liaison with various public and private institutions and agencies to determine special project requirements, modifications, or innovations.
- Ensures accurate and timely processing of requests and actions, and professional, prompt, and courteous service to clients, purchasing, personnel, space and facilities planning and implementation; and may oversee business processes.
- Provides assistance and technical support for telecommunications design activities while assisting in the review/assessment of user needs.
- Performs feasibility studies for small projects and/or assist in the evaluation and selection of equipment.
- Work involves participation in the planning of all Engineering concerned phases of telecommunications services and in the development of proposals for equipment and services to improve existing telecommunications systems.
- Contact is required with employees and officials at various levels, as well as with the office of Telecommunications and its vendors.
- Maintains telecommunications records and provides reports and recommendations for the most cost-effective technical arrangements of switching devices and network.
- Trains personnel in the use of products and services.
- Performs other related duties as required.

**Position Status**
- Full Time**Hours Per Week**

**Daily Work Shift**

**Work Arrangement**

**FLSA**
- Nonexempt**Grade**
- 04**Position Salary**

**Annual Minimum Salary**
- 55416.000**Annual Mid Range Salary**
- 68958.000**Annual Maximum Salary**
- 82500.000**Standard Hours**
- 37.50**Union Description**
- URA-AFT Administrative**Payroll Designation**
- PeopleSoft**Benefits**

**Seniority Unit**

**Terms of Appointment**
- Staff - 12 month**Position Pension Eligibility**
- ABP- Qualifications**Minimum Education and Experience**
- Requires a bachelor’s degree in business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
- Plus two (2) years of relevant experience.

**Certifications/Licenses**

**Required Knowledge, Skills, and Abilities**
- Requires good communication skills and computer literacy.
- Requires knowledge of the university environment, and computing systems, namely RIAS and Payroll are critical.
- Familiarity with general construction terminology.
- The ability to research, compile data and formulate reports and deliverables on a consistent and timely basis are critical.

**Preferred Qualifications**
- Construction/facilities maint