Operations Coordinator

2 weeks ago

New York, United States RAYMOND WEIL Full time

The Operations Coordinator is responsible for ensuring the smooth and efficient operation of the daily activities within the Sales Department. This role involves coordinating and managing various administrative and operational tasks, supporting the Sales Team, and collaborating with different departments to ensure projects and tasks are completed on time and within budget.


Key Responsibilities


  1. Operational Support: Assist the Sales Team in planning, coordinating, and executing daily operations to ensure the department runs efficiently.
  2. Project Coordination: Manage and oversee specific projects from initiation to completion, ensuring deadlines are met and resources are effectively utilized.
  3. Communication: Serve as a key point of contact between the Sales team and other departments, facilitating communication and collaboration.
  4. Data Management: Maintain and update operational records, databases, and documentation to ensure accuracy and accessibility of information.
  5. Process Improvement: Identify areas for improvement in operational processes and work with the Brand Manager to implement solutions that enhance efficiency and productivity.
  6. Scheduling & Planning: Coordinate and schedule meetings, events, and other activities, ensuring proper preparation and follow-up.
  7. Inventory Management: Monitor and manage inventory levels, placing orders as needed, and coordinating with suppliers to ensure timely delivery of materials and supplies.
  8. Reporting: Prepare and present regular reports on operational activities, project progress, and performance metrics to the Operations Manager.
  9. Compliance: Ensure that all operations are conducted in compliance with company policies, industry regulations, and safety standards.
  10. Support Services: Provide general administrative support to the Sales team, including filing, data entry, and other tasks as needed.



Qualifications


  1. Education: Bachelor’s degree in Business Administration, Operations Management, or a related field preferred.
  2. Experience: 2-4 years of experience in an operations or administrative role, with a proven ability to manage multiple tasks and projects simultaneously.
  3. Skills:
  4. Strong organizational and time management skills.
  5. Excellent written and verbal communication abilities.
  6. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  7. Ability to work independently and as part of a team.
  8. Attention to detail and a commitment to accuracy.
  9. Problem-solving skills and a proactive approach to challenges.


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