Administrative Coordinator

2 weeks ago

Princeton, United States Princeton University Full time

Overview:
The School of Public and International Affairs (SPIA) seeks to hire a highly motivated individual to fill the position of Administrative Coordinator within the Dean’s Office. The Administrative Coordinator’s primary responsibility is to provide executive support the Vice Dean of the School of Public and International Affairs. The position also works closely with the Dean, Administrative Assistant to the Dean, Operations and Project Manager and Associate Dean of Administration, Planning and Facilities to support and execute the operations of the Dean's Office. Specific duties will include executive office support with responsibilities including a wide range of administrative projects in a deadline-oriented environment with competing demands, which will require utilizing superior organizational skills to be able to manage and prioritize multiple, simultaneous projects and tasks to facilitate the achievement of SPIA's strategic priorities. The administrative coordinator will demonstrate a high degree of professionalism, use sound judgment, maintain confidentiality and be flexible as demands and priorities change. The Administrative Coordinator must be highly organized and comfortable collaborating with faculty, lecturers, students and administrators from across the university. This position requires an incumbent to work with mínimal supervision but also be a team player.

**Responsibilities**:
The administrative coordinator works closely with multiple members of the Dean’s Office providing support for the priorities as assigned. Main areas of responsibilities are:

- This position proactively manages the complex calendar for the Executive Vice Dean. The incumbent will manage the requests for appointments by prioritizing, researching, and responding to requests as appropriate. The position will interact daily with administrators, faculty members, students, outside organizations, and individuals. The Administrative Coordinator will prepare correspondence and manage internal and external communications; planning and corresponding with internal committees, develop meeting materials and maintain files.
- This position will work closely with all members of the Dean's Office staff to support operations of the Dean's office. This position will oversee management of the SharePoint files for faculty personnel and committee support. Responsibilities include creating and maintaining SharePoint site for each committee which includes highly sensitive and confidential materials, compilation of confidential report packet for meetings. Collection of production of such reports are deadline driven and require tracking of progress and timely follow up.
- The Administrative Coordinator will manage the complex collection, production and dissemination of agendas, reports, course materials, and supporting documentation for meetings and special events as requested by the Vice Dean. This requires careful proofreading, initiating appropriate action, problem solving and attending meetings as requested.
- This position will work with the Operations and Project Manager, Administrative Assistant and Administrative Services Team on preparing highly sensitive documentation for both DoF and HR personnel matters.
- The Administrative Coordinator will be responsible for independently managing purchasing, processing invoices, managing travel coordination for guests, coordinating a formal schedule, reconciling expenses and outside reimbursements, being cognizant of the budget and making judgments to ensure University policies and procedures are followed.
- The Administrative Coordinator will be responsible for coordinating and leading a committee to plan school-wide community building events sponsored by the Dean's Office, including securing location, arranging catering, drafting announcements and adhering to budget.
- Special projects and other duties are assigned as needed.

Qualifications:
Essential Qualifications
- 5-plus years relevant experience in nonprofit or higher education management.
- Calendar management experience.
- Excellent oral and written communication skills.
- Excellent judgement, inter-cultural skills and sensitivity, fostering an inclusive, harmonious work environment.
- Excellent organizational, analytical, and time-management skills, a good planner, able to initiate projects and act independently.
- Detail-oriented with a proactive approach.
- Microsoft Office Software, SharePoint, Adobe, Concur, Prime, EMS Room Reservation System.
- Ability and enthusiasm to learn systems regularly as needed.
- Ability to manage multiple projects and priorities in a fast-paced environment with grace and humor, strong work ethic, commitment to completing work on a timely basis and with the highest level of professionalism, accuracy and quality.
- Ability to take initiative and be pro-active, attention to details and accuracy in matters of proofreading, document processing and relaying messages.
- Ability to work independe

  • Administrative Coordinator

    5 days ago

    Princeton, United States Princeton University Full time

    Overview: The Department of Computer Science seeks a competent and efficient Admin Coordinator. Within the department, this position is referred to as the Business Office Coordinator. Computer Science is home to 50+ faculty, 12+ teaching faculty, 250 graduate students, and 570 undergraduate majors. Under the direction of the Manager, Administration &...

  • Office Coordinator

    2 weeks ago

    Princeton, United States YWCA Princeton Full time

    Job DescriptionJob DescriptionThe YWCA Princeton is hiring a full time Office Coordinator who will coordinate activities to assist in the administration of the YWCA Princeton; serve as primary contact for public inquiries, including those from community partners, vendors, volunteers, and visitors; work with board members, committees, volunteers, and the...

  • Administrative Assistant

    13 hours ago

    Princeton, United States Addison Group Full time

    Administrative AssistantLocation: Princeton, NJ 08540 (*Hybrid after training period)Start Date: ASAPPay: $24-26HR DOE Join a dynamic and innovative global management consulting and technology firm committed to delivering excellence to clients across various industries. As an Administrative Assistant, you will play a crucial role in supporting the efficient...

  • Administrative Assistant

    7 hours ago

    Princeton, United States Addison Group Full time

    Administrative AssistantLocation: Princeton, NJ 08540 (*Hybrid after training period)Start Date: ASAPPay: $24-26HR DOE Join a dynamic and innovative global management consulting and technology firm committed to delivering excellence to clients across various industries. As an Administrative Assistant, you will play a crucial role in supporting the efficient...

  • Administrative Assistant

    1 hour ago

    Princeton, United States Addison Group Full time

    Administrative AssistantLocation: Princeton, NJ 08540 (*Hybrid after training period)Start Date: ASAPPay: $24-26HR DOE Join a dynamic and innovative global management consulting and technology firm committed to delivering excellence to clients across various industries. As an Administrative Assistant, you will play a crucial role in supporting the efficient...

  • Administrative Assistant II

    7 days ago

    Princeton, United States Blue Star Partners LLC Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant IILocation: Princeton, NJPeriod: 06/10/2024 to 12/31/2024 – Strong potential for extensionHours/Week: 40 hours Rate: $25-$30/hour (Hours over 40 will be paid at Time and a Half)Contract Type: W-2Scope of Services:The Administrative Assistant II is responsible for supporting department...

  • Administrative Assistant II

    6 days ago

    Princeton, United States Blue Star Partners LLC Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant IILocation: Princeton, NJPeriod: 06/10/2024 to 12/31/2024 – Strong potential for extensionHours/Week: 40 hours Rate: $25/hour (Hours over 40 will be paid at Time and a Half)Contract Type: W-2Scope of Services:The Administrative Assistant II is responsible for supporting department managers...

  • Administrative Specialist

    6 days ago

    Princeton, United States GForce Life Sciences Full time

    GForce is seeking an experienced, Operations Specialist, to join our growing pharmaceutical client. This consultant will support the day-to-day operations of the administrative support program, providing program management & operational assistance in what is a fast-paced day-to-day environment with frequent interaction with customers (400+ leaders) and ~40...

  • Executive Administrative Assistant

    1 week ago

    Princeton, United States Kelly Professional & Industrial Full time

    Executive Assistant to the CEO Princeton New JerseySalary $90k-$110KHybrid work scheduleWe are seeking a highly organized and efficient Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling a wide range of administrative tasks with discretion and...

  • Executive Administrative Assistant

    1 week ago

    Princeton, United States Kelly Professional & Industrial Full time

    Executive Assistant to the CEO Princeton New JerseySalary $90k-$110KHybrid work scheduleWe are seeking a highly organized and efficient Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling a wide range of administrative tasks with discretion and...

  • Executive Administrative Assistant

    13 hours ago

    Princeton, United States Kelly Professional & Industrial Full time

    Executive Assistant to the CEO Princeton New JerseySalary $90k-$110KHybrid work scheduleWe are seeking a highly organized and efficient Executive Assistant to provide comprehensive administrative support a CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling a wide range of administrative tasks with discretion and...

  • Executive Administrative Assistant

    2 days ago

    Princeton, United States Kelly Professional & Industrial Full time

    Executive Assistant to the CEO Princeton New JerseySalary $90k-$110KHybrid work scheduleWe are seeking a highly organized and efficient Executive Assistant to provide comprehensive administrative support a CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling a wide range of administrative tasks with discretion and...

  • Oracle Database Administrator

    2 days ago

    Princeton, United States Resource Informatics Group Full time

    Job Description Job Description Advanced Oracle database administration skills and experience required. • AWS cloud experience required • Working knowledge of Oracle Data Guard and standby databases • Working knowledge of Oracle Golden Gate and database replication • Working knowledge of some other database technology like MS SQL Server, Postgres, or...

  • Administrative Assistant

    2 days ago

    Princeton, New Jersey, United States French American School of Princeton Full time

    The French American School of Princeton (FASP) is an independent school located in Princeton (NJ). We are seeking a full-time Administrative Assistant to begin on June 3rd,2024. Applicants will send their resume and references to . Essential duties and responsibilities include but are not limited to the following: Administer all incoming phone calls and...

  • Oracle Database Administrator

    4 weeks ago

    Princeton, United States Resource Informatics Group Inc Full time

    Job DescriptionJob DescriptionAdvanced Oracle database administration skills and experience required.• AWS cloud experience required• Working knowledge of Oracle Data Guard and standby databases• Working knowledge of Oracle Golden Gate and database replication• Working knowledge of some other database technology like MS SQL Server, Postgres, or...

  • Account Coordinator

    1 week ago

    Princeton, United States dsm-firmenich Full time

    Account Coordinator Plainsboro, NJ Hybrid Join our high performing team in Taste, Texture and Health and “Bring progress to life!” In this role you will have the exciting opportunity to support our sales organization, working on the front lines with our customers and training with the best team in the industry! This is also an ideal opportunity for a...

  • Billing Coordinator

    6 days ago

    Princeton, United States TRAC Intermodal Full time

    Position Summary: This person will be tasked with handling all of the administrative activities related to the TRAC Services customer billing. The primary areas of focus for this role will be in creating and distributing invoices to customers (TRAC Services AR). The individual will support the management & control of onsite equipment at a facility utilizing...

  • Patient Scheduling Coordinator

    2 weeks ago

    Princeton, United States Black Owl Recruiting Full time

    Job DescriptionJob DescriptionJob Title: Scheduling CoordinatorHours: Monday through FridayWho we are:We are a group of dedicated individuals whose goal is to provide care that is tailored to meet the specific needs of first responders, educators, county, municipal, and administrative workers. Through the Save My Life Program, frontline workers receive...

  • Project Coordinator

    7 days ago

    Princeton, United States Groupsoft Us Inc Full time

    Title: Sr. SAP Ariba Lead Company: GROUPSOFT Location: Conshohocken, PA Employment Type: Full-time Industry Domain: Retail Area: SAP Software Consulting Services **Company Description**: Groupsoft is headquartered out of Princeton, NJ in the US and has its offices in New York and Bangalore. Groupsoft has since its foundation in the year 2009 stayed...

  • Senior Windows Systems Administrator

    4 weeks ago

    Princeton, New Jersey, United States SAIC Career Site Full time

    Description SAIC is seeking a Senior Windows Administrator to join our program as a general technologist to support our NOAA GFDLprogram in Princeton, NJ serving the NOAA GFDL lab in a highly scientific user and mission driven facility. This individualwould support both projects (60%) and user (40%) actives in a high interrupt tiered support environment...