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Thc - Purchaser (Purchaser Iii) 24-98

3 months ago

Austin, United States TEXAS HISTORICAL COMMISSION Full time

**THC - Purchaser (Purchaser III) 24-98** **(**00042613**)**

**Organization**: TEXAS HISTORICAL COMMISSION

**Primary Location**: Texas-Austin

**Work Locations**: Stephen F Austin Bldg (808-SFA) 1700 N Congress Ave, B-65 Austin 78701-1436

**Job**: Business and Financial Operations

**Employee Status**: Regular

**Schedule**: Full-time

**Standard Hours Per Week**: 40.00

**State Job Code**: 1932

**Salary Admin Plan**: B

**Grade**: 17

**Salary (Pay Basis)**: 4,500.00 - 5,000.00 (Monthly)

**Number of Openings**: 1

**Overtime Status**: Exempt

**Job Posting**: May 30, 2024, 10:41:18 AM

**Closing Date**: Ongoing

**Description**

**$500.00 Recruitment Bonus Available.**
- **Current employees not eligible**

**JOB OBJECTIVE**:Perform complex (journey-level) purchasing and procurement work for the Administration Division at the Texas Historical Commission (THC). Work involves purchasing and procuring commodities, equipment, and services by guidelines, rules, policies, and laws. Work under general supervision, with moderate latitude for the use of initiative and independent judgment.

**ESSENTIAL DUTIES**:

- Process requisitions and order merchandise, supplies, and equipment, including initiating and approving emergency purchases by using, interpreting, and monitoring guidelines, rules, policies, and laws.
- Process procurement card (ProCard) purchases.
- Prepare and review bids and orders to verify accuracy, terminology, and specifications.
- Review and tabulate bids and orders to determine the lowest or best bids for the best value purchase.
- Coordinate, review, and distribute bid invitations to vendors.
- Monitor legal and regulatory requirements for purchasing.
- Monitor and track contractors’ performance. Resolve procurement issues and participate in and assist in dispute resolution processes.
- Oversee receiving, storing, and issuing of items purchased.
- Maintain requisitions and purchase voucher logs.
- Prepare or assist with the preparation of required purchasing reports.
- Maintain vendor files and contracts.
- Assist agency staff in understanding and following the purchasing process.
- Adhere to an established work schedule with regular attendance.
- Follow all THC safety guidelines/procedures and ethics requirements.

**NON-ESSENTIAL DUTIES**:

- Perform other duties as assigned.

**Qualifications**
- Graduation from a four-year college or university (one year of relevant work experience related to the essential duties may substitute for one year of college);
- Work experience in the procurement of goods and services in a governmental agency;
- Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD).
- Valid driver’s license, acceptable driving record, and ability to drive a state vehicle; and
- Required to travel up to 10% of the work period.

**PREFER**:

- Graduation from an accredited four-year college or university and/or
- Work experience in the procurement of goods and services at a Texas state agency in the Centralized Accounting and Payroll/Personnel System (CAPPS).
- Work experience processing procurement card (ProCard) purchases.

**KNOWLEDGE, SKILLS, AND ABILITIES**:

- Knowledge of purchasing and procurement methods and procedures; of contracting regulations; of negotiating contacts; of developing contracts; of state procurement and contracting principles and practices; of assigned commodities and products on the open market; of supply sources; of the principles of business administration and accounting; of reporting procedures; and laws of controlling state purchasing and contracting operations;
- Effective verbal and written communication, human relations, and organizational skills;
- Effective critical thinking skills;
- Skill in operating a personal computer with word processing, access databases, and Excel spreadsheet software;
- Ability to provide excellent customer service to both internal and external customers;
- Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to negotiate features of a contract; and experience with contract databases;
- Ability to evaluate bids, develop methods and procedures for locating supply sources, maintain a system of record keeping, and maintain effective working relationships with vendors and suppliers;
- Ability to train others;
- Ability to analyze problems, evaluate alternatives, and recommend effective solutions;
- Ability to work effectively under pressure and meet deadlines while maintaining extreme attention to detail;
- Ability to multi-task in a fast-paced environment;
- Ability to plan, organize, and work independently, as well as within a team environment;
- Ability to maintain the highest level of confidentiality.

**REGISTRATION, CERTIFICATION, OR LICENSURE**:
Must have or obtain a valid Driver’s License and Defensive Driving Course to