Department Administrator

3 weeks ago

Escondido, United States Eleven Western Builders Full time

Join us and be a part of our collaborative company culture, providing innovative, quality-built construction projects as a leading retail general contractor throughout California and the western United States.

We are looking for a **Safety and Insurance Administrator** who provides administrative support to the Safety Department and manages the administration of corporate and workers’ compensation insurance programs, ensuring projects and tasks are completed on schedule, with a focus on teamwork and collaboration.

**Keep reading IF**:
**YOU ARE SELF-DRIVEN AND PROACTIVE. **You can take full ownership of an assigned task a be able to gather information from multiple parties to complete assignments.

**YOU ARE CREATIVE AND ABLE TO PUT TOGETHER WELL-WRITTEN REPORTS. **You enjoy gathering information and coordinating with multiple individuals to gather data and create real-time reporting to be presented to the management team, clients, and insurance brokers and carriers.

**YOU ARE A TEAM PLAYER, MULTI-TASKER, AND HIGHLY ORGANIZED. **You can effectively juggle multiple assignments at a time, being pulled in multiple directions, and can prioritize matters as they arise.

**ESSENTIAL DUTIES MAY INCLUDE**:
**In the first 30 days and ongoing**:

- Learn Eleven Western Builders services, processes and procedures, and business lines & responsibilities.
- Learn how to use Procore and other company software and systems to review and gather data.
- Become familiar with the company’s Safety Program and how to assemble jobsite packages and postings.
- Become familiar with the statistical information tracked by the safety department.
- Understand the insurance policies, claims processing procedures, and reporting requirements.
- Provide jobsite clinic setups
- Maintain company training logs and files Build positive working relationships with the Director of Safety, Director of Human Resources, Warehouse Manager, Field Superintendents, General Superintendents, Project Managers, and Leadership.

**By the 90-day mark and ongoing**:

- Provide administrative support to the Director of Safety
- Create and Maintain Safety Department files, assist with the development and implementation of the Safety and Health Program, and other programs, protocols, forms, and documents
- Create training presentations
- Schedule and coordinate corporate safety meetings and training opportunities
- Create and administer company safety newsletter

**Within the 6th to 9th-month mark and ongoing**:

- Gather and maintain data to assist with the annual insurance renewal program
- Provide claims handling and follow-up on general liability, auto, and workers’ compensation claims.
- Maintain OSHA 300 log and distribute for posting
- Prepare safety prequalification information and documentation
- Assist with the company incentive program

**By the 12th month mark and ongoing**:

- Is a fully integrated member of the team, able to consistently and proactively manage multiple responsibilities and projects from start to finish independently.
- Provides insight and creative ideas to adapt and overcome obstacles in meeting and maintaining corporate safety goals.
- Meet and exceed deadlines without sacrificing quality and creativity.
- Exhibit a positive attitude and drive when working on all projects, simple or complex.

**EDUCATION, SKILLS & EXPERIENCE**:

- Intermediate to advanced computer skills working with various office equipment, computers, and various programs including MS Word, Excel, Publisher, PowerPoint, Access, and Outlook.
- Able to perform and function independently
- Able to multi-task and work in a fast-paced environment
- Strong communication and organizational skills
- Previous experience in administrative and/or insurance program administration preferred
- Previous construction experience preferred
- Bachelor’s degree; or equivalent combination of education and experience preferred

**WHO WE ARE**:
Since 1983, Eleven Western Builders, Inc. has been a leading retail general contractor, delivering innovative, quality-built construction projects to a diverse group of clients. We approach every project with a goal of total satisfaction for our clients, ourselves, and to all members of the project team, ready to conquer any obstacle that may arise.

At Eleven Western Builders, we keep our promise to build the best projects, by providing our clients with top-level management and the highest quality fieldwork, on projects throughout California and the western United States. We love this work, we were built to do it, and we are ready to earn our client’s trust

**BENEFITS**:
Competitive Wages, Annual Performance-Based Bonuses, Health Benefits Package, 401k, Paid Holidays, Vacation & Sick Time.

**PAY RANGE**:
$20-$25/hour

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