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Executive Administrative Assistant

3 months ago

South Bend, United States STEEL WAREHOUSE CO LLC Full time

Description:
The **Executive Administrative Assistant** is responsible for providing support to the BM and the Chief Commercial Officer including, but not limited to, gathering data and compiling various reports for management; conducting projects and assignments; and issuing all types of correspondence. This role is responsible for handling details of a highly confidential and critical nature, and must function efficiently and effectively in a professional environment. In this position, you will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines and organize and maintain effective administrative processes.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:include the following. Other duties may be assigned.
- Uses discretionary initiative and judgment in handling sensitive and confidential details, establishing priorities and resolving problems relating to day-to-day operations and administrative details.
- Arrange travel as needed.
- Manage event tickets
- Proof-read documents
- Serves as a liaison between executives, managers and visitors as required.
- Uses judgment in handling telephone calls and appointment requests for executive; routes to others as appropriate.
- Schedules and maintains calendar of appointments, meetings and travel itineraries. Coordinates related arrangements.
- Initiates routine and some non-routine correspondence and memoranda. Drafts correspondence for executive’s final approval.
- Compiles, computes, summarizes and analyzes data for special reports.
- Plans, organizes and prioritizes special projects.
- Maintains department files, including all provider contracts and credentials.
- Develops strong working relationships and superior communication skills with all levels of the organization, particularly the Executive team.
- Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
- Performs other duties and projects as assigned.
- Provide backup for other Executive Assistants in the building when needed.

**Requirements**:
**Job Requirement**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**EDUCATION and EXPERIENCE**:
Bachelor’s degree preferred.

Must have 2 + years’ experience in administrative and secretarial support at an Executive level. Possesses high level of administrative and secretarial skills and versatility in use of PCs and related office software.

A strong working knowledge of Microsoft products including Excel, Word, and PowerPoint

Foster/promote a positive image and professional appearance.

Respond to requests accurately on a timely basis