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Executive Assistant
3 months ago
**Working Title**: Executive Assistant - The Learning Centers
**State Role Title**:Administrative and Office Specialist III
**Position Type**:Full-time Staff (Classified)
**Position Status**:Full-Time
**College/Division**:Student Academic Success & Enrollment Mgt
**Department**: 100546 - Learning Centers
**Pay Rate**:Pay Range
**Beginning Review Date**:5/29/2024
**Specify Range or Amount**: $40,000 - $42,000
**Is this a JMU only position? **No
**Is this a grant-funded position? **No
**Is this a Conflict of Interest designated position? **No
**About JMU**:
James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment
**General Information**:
The Executive Assistant will provide administrative, fiscal, technology, and program support to the Executive Director and work on a team with the administrative staff to support the LC unit. This position is primarily responsible for assisting the Executive Director, managing the LC budget, handling purchasing, supporting faculty and student travel, and supporting student hiring procedures.
**Duties and Responsibilities**:
- Overall, this position is responsible for the following:
- Providing administrative support to the Executive Director;
- Providing fiscal support for the LC budget, including purchasing, budget tracking, budget planning, reconciliation, and student payroll;
- Supporting travel arrangements;
- Entering and approving e-PARs for students and faculty;
- Contributing to a professional, customer-focused, positive work environment;
- Working on a team with the administrative staff;
- Providing general program support to the LC service areas.
**Qualifications**:
- Working knowledge of fiscal management principles and the preparation of financial reports, and the ability to learn JMU systems quickly;
- Ability to work independently, meet deadlines, and work with a high degree of accuracy, reliability, and organization;
- Working knowledge of office management practices;
- Working knowledge of effective customer service practices;
- Working knowledge of project-management practices;
- Exceptional problem-solving and organizational skills;
- Exceptional oral and written communication skills, including transparent, clear, and reliable communication;
- Strong interpersonal skills that demonstrate respect for others and an ability to build relationships with a wide array of students, staff members, faculty members, and community members;
- Comprehensive computer skills, with strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of Peoplesoft, JMU payroll, and survey tools, or the ability to learn these systems quickly;
- Ability to prioritize and manage multiple projects simultaneously;
- Commitment to inclusive excellence.
**Conditions of Employment**:
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
**Additional Posting Information**:
The proposed starting date is flexible.
**EEO Statement**:
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
**Reasonable Accommodation**:
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. **Equal Opportunity Employer
