Executive Assistant
4 weeks ago
**About New Pathways**
At New Pathways for Youth, we’re passionate about unlocking new possibilities for young people and supporting them in achieving their full potential through mentoring and life skill development. Over the past 35 years, we’ve transformed the lives of over 6,500 youth - youth who experience poverty and four times the adversity of others their age - to break through the barriers they face and change the trajectory of their life.
We are also passionate about the possibilities for our staff. We are looking for a dedicated individual who is mission focused, open to personal and professional skill development, leads an integrated and balanced life that contributes toward our collective impact, approaches others by seeing the whole person and the contributions each person brings and honors a culture of accountability that instills trust so we can transform the lives of even more youth in our community. We operate in an open work environment that fosters collaboration and supports engagement among the staff.
This position is located in Phoenix, AZ. The Executive Assistant provides support to the President/CEO and is a liaison with our Board of Directors, various councils, and committees as well as donors.
**Job Responsibilities and Duties**
Specific duties and responsibilities include:
- Assists the CEO in writing reports and correspondence.
- Prepares and coordinates materials for executive-related meetings.
- Prepares materials and coordinates logistics of board, committee, and leadership councils, including orientations, meetings, communications, and CEO related assignments.
- Builds rapport with the Board of Directors and various committees and councils to engage all members.
- Maintains files for Board of Directors to be compliant with standards, including tracking documents, onboarding materials, minutes, agendas, etc.
- Maintains board and leadership rosters to be current and easily accessible by the CEO
- Creates and prepares orientation and training materials as scheduled
- Promotes and upholds NPFY’s mission, serving as an ambassador for the organization
- Provides prompt, courteous, and professional internal and external customer service skills, including responding to internal and external communications promptly and attentively.
- Manages the CEO schedule.
- Other duties and responsibilities as deemed necessary by organizational leadership.
**Employee Qualities/Traits**
Essential qualities needed include being:
- Bachelor’s degree in administration, communications, or related degree area OR two plus years of directly related experience in supporting executive positions
- Demonstrated drive for results through proactive action and planning
- Ability to think strategically and innovatively
- Exceptional communications skills, verbal and written
- Ability to effectively engage others in a team environment
- Ability to implement critical thinking strategies to successfully execute tasks
- A strong desire to work in a non-profit organization and a commitment to the mission of the organization
- Customer service oriented
- Hospitable, professional and friendly demeanor
- Detail oriented with strong follow-through
- Ability to work independently
- Team oriented
- Arizona Level 1 Fingerprint Clearance eligible or approved
- Computer literacy with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
**Organization Qualities/Traits**
**How to Apply**
**Additional details**
Salary is commensurate with experience and will be in the range of $55,000-$65,000 annually. Benefits include health, dental, vision coverage that New Pathways for Youth contributes to and generous time off package. Generally, the hours are Monday through Friday, 8:30 am - 5:00 pm, however will require some weekends and evenings. New Pathways for Youth is an equal opportunity employer.
**Gallery**:
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