Temporary Administrative Assistant

2 weeks ago

Newark, United States Newark Housing Authority Full time

**DEFINITION**:
Assist in a department, institution, or agency by performing and coordinating administrative support services; does other related duties. Six months temporary position.

**EXAMPLES OF WORK**
- Acts as principal assistant on administrative matters.
- Maintains liaison with other organizational units providing support services such as data processing, accounting, purchasing, printing, and personnel.
- Collects data for and assists in preparation of administrative aspects of the annual budget request.
- Coordinates fiscal procedures within the organizational unit including budget implementation and control, making sure that expenditures are in accord with allocation of funds.
- In coordination with the department personnel office, initiates personnel transaction required by the organizational unit including separations, promotions, leaves, transfers, reclassifications, recruitment, and training.
- Keeps currently informed of new and revised personnel policy statements, regulations, directives, and other communications published by the department personnel office and develops plans and procedures for implementation of such communications.
- Interviews job applicants, and conducts and/or arranges for appropriate employee orientation.
- Coordinates collection of data and preparation of administrative and informative reports in support of program activities, time and attendance records, leaves, terminations, new employees, transfers, fiscal expenditures, and statistical records of performance data.
- Investigates administrative problems and makes recommendations for solutions.
- May assist in planning and implementing administrative improvements including organizational changes and work systems.
- Expedites and coordinates services such as maintenance, repairs, supplies, and mail.
- Directs and/or makes special studies.
- Interprets administrative regulations and policies as required within the department or division.
- May supervise the maintenance of the library.
- Coordinates office operations including clerical work, internal reporting systems, forms, space, and office equipment, and suggests methods for office improvements.
- Plans, schedules, and/or attends meetings and conferences, and prepares reports thereon.
- Reviews and/or prepares routine correspondence.
- Supervises the maintenance of records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

**REQUIREMENTS**

Graduation from an accredited college or university with a Bachelor’s degree. Three (3) years of administrative experience in a business or government agency with responsibility for assisting in the direction and/or coordination of personnel, fiscal affairs, office administration, and other support services. Applicants who do not possess the required education may substitute additional experience as indicated on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience. Appointees will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

**Job Type**: Temporary

Pay: From $24.00 per hour

Expected hours: 32 - 40 per week

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- business or government: 3 years (required)

Work Location: In person

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