Administrative Assistant

2 weeks ago

Poughkeepsie, United States Community Family Development Full time

Position Title: Administrative Assistant

**Department**: ADMIN

**Reports to**: Executive Director
**Direct Reports**: Executive Director

**General Accountability**:
Ensure the effective day-to-day operation of the office by providing professional and courteous administrative support to the Executive Director and other staff members as required.

Key Job Responsibilities and Performance Expectations

**Administrative Duties**:

- Greet all clients and visitors professionally and courteously.
- Manage faxes, mail, and courier parcels; prioritize and distribute appropriately.
- Establish and maintain an efficient filing system.
- Order, receive, and store office supplies; ensure adequate stock levels.
- Coordinate maintenance of office equipment with vendors.
- Collaborate with the Executive Director on financial case management for clients.
- Maintain site inventory and ensure building maintenance complies with OCFS standards.
- Facilitate daily communication between the Executive Director and Program Director with detailed and accurate reports.
- Assist with organizing marketing and donor management systems.
- Handle client communication professionally and knowledgeably.
- Execute accurate data entry for client billing, information, and attendance records.
- Coordinate scheduling for center-wide activities, including meetings, conferences, and interviews.
- Manage enrollment processes for new clients and update the Executive Director and Program Director on progress.
- Provide afternoon operational support for the childcare center

Internal Contacts
- All staff

External Contacts
- Board of Directors
- Clients
- Vendors

Educational/Technical Competencies
- Post-secondary education in business or office administration is an asset.
- Experience in an early childhood environment
- Knowledge of OCFS regulations
- 2-3 years of experience in a similar position.
- High proficiency in Microsoft Office 365 and Office Suite.
- Proficiency with office equipment and technology.

General/Personal Competencies
- Professional and diplomatic with a high degree of discretion.
- Flexible and able to manage multiple requirements in a fast-paced environment.
- Superior organizational skills with attention to detail and accuracy.
- Creative problem-solving abilities.
- Proficient in Microsoft Office Suite and comfortable with general technology systems.
- Strong customer service communication skills with a pleasant disposition.
- Effective organizational strategies for overall center efficiency.
- Self-motivated with a strong work ethic and personal accountability for project follow-through.
- Thorough understanding of financial and documentation management practices.
- Excellent interpersonal communication and team-building skills to establish a culture of trust.

Working Conditions
- General office environment

**Job Types**: Full-time, Part-time

Pay: $43,000.00 - $50,000.00 per year

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Customer service: 3 years (preferred)

Ability to Commute:

- Poughkeepsie, NY 12601 (required)

Ability to Relocate:

- Poughkeepsie, NY 12601: Relocate before starting work (required)

Work Location: In person

  • Administrative Assistant

    3 days ago

    Poughkeepsie, United States 360 Property Management Group LLC Full time

    Job Overview: **Responsibilities**: - Greet visitors and direct them to the appropriate person or department - Answer phone calls and respond to inquiries in a professional and courteous manner - Manage calendars and schedule appointments - Perform data entry and maintain accurate records - Assist with filing and organizing documents - Provide general...

  • Administrative Assistant/receptionist

    4 weeks ago

    Poughkeepsie, United States Stanfordville Machine & Mfg. Co., Inc Full time

    Job Summary: **Duties**: - Greet and assist visitors in a professional manner - Answer and direct phone calls promptly - Manage incoming and outgoing mail - Perform data entry tasks, including order entry and maintaining records - Provide clerical support such as filing, scanning, and photocopying documents - Manage calendars and schedule appointments -...

  • Administrative Assistant/receptionist

    18 hours ago

    Poughkeepsie, United States Stanfordville Machine & Mfg. Co., Inc Full time

    Job Summary: **Duties**: - Greet and assist visitors in a professional manner - Answer and direct phone calls promptly - Manage incoming and outgoing mail - Perform data entry tasks, including order entry and maintaining records - Provide clerical support such as filing, scanning, and photocopying documents - Manage calendars and schedule appointments -...

  • Part-Time Administrative Assistant

    3 weeks ago

    Poughkeepsie, United States Ethan Allen Workforce Solutions Full time

    Job DescriptionJob DescriptionPart-Time Administrative Assistant Needed in Poughkeepsie, NYLocation: Poughkeepsie, NYHours: Part-time, 3 days a week, 9:00 AM - 5:00 PMPay: $19 per hourAbout the Position:We are a non-profit organization seeking a dedicated and experienced Administrative Assistant to join our team in Poughkeepsie, NY. This is a part-time role,...

  • Administrative Assistant with QuickBooks Experience

    1 month ago

    Poughkeepsie, United States Ethan Allen Workforce Solutions Full time

    Job DescriptionJob DescriptionEthan Allen Workforce Solutions is looking for an Administrative Assistant to join our client's team in Poughkeepsie, NY to handle the day-to-day activities to help the office run smoothly and support upper management. You will wear several hats in this role and must be able to switch between your duties seamlessly.Key job...

  • Administrative Assistant with QuickBooks Experience

    4 weeks ago

    Poughkeepsie, United States Ethan Allen Workforce Solutions Full time

    Job DescriptionJob DescriptionEthan Allen Workforce Solutions is looking for an Administrative Assistant to join our client's team in Poughkeepsie, NY to handle the day-to-day activities to help the office run smoothly and support upper management. You will wear several hats in this role and must be able to switch between your duties seamlessly.Key job...

  • Clinical Operations

    2 months ago

    Poughkeepsie, United States CareerNation Full time

    Job DescriptionJob DescriptionClinical Operations - Administrative AssistantLocation: Poughkeepsie, NYHours: 5 DAYS A WEEK 8:30am-5:30pmPosition Overview: The Administrative Assistant is responsible for the following: Key Responsibilities (including but not limited to the following):Provides any and all administrative support to the Senior Director.Clerical...

  • Receptionist and Administrative Assistant

    4 weeks ago

    Poughkeepsie, United States William A. Smith & Son,Inc. Full time

    _Administrative Assistant and Receptionist in office (this job will be located in Poughkeepsie)_ We are a family owned and operated independent insurance agency. We are looking for a team & family oriented, people person, who likes working with others, for a Receptionist / Administrative Assistant position requiring advanced communication skills. Hourly...

  • Administrative Assistant Early Education

    2 months ago

    Poughkeepsie, United States Astor Services Full time

    Job DescriptionJob DescriptionDescription:This is a bilingual position. The Administrative Assistant serves as a receptionist for the program to receive phone calls, visitors, and vendors. Under the direct supervision of the Center Director, performs a variety of secretarial functions for the building from routine matters to those requiring specific...

  • Administrative Assistant-K

    2 weeks ago

    Poughkeepsie, United States Vassar College Full time

    About Vassar College Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is deeply committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, diversity and inclusiveness. Vassar seeks to create a...

  • Office Administrator

    4 weeks ago

    Poughkeepsie, United States ATLANTIC GUTTER SUPPLY Full time

    **Responsibilities and Duties** - Manage the AP/AR processes. - Maintain general office asset inventory. - Track and monitor customer reports. - Work on excel and other programs to get out newsletters to customers **Qualifications and Skills** - Experience as an Office Assistant, Office Administrator or Administrative Assistant. - Experience supporting a...

  • Office Administrator

    2 weeks ago

    Poughkeepsie, United States Polar Plumbing, Heating & Air Conditioning Full time

    **Polar Plumbing, Heating & Air Conditioning** in **Newburgh, NY** is looking to hire a **full-time Office Administrator** to assist with our administrative tasks and provide great customer service. Are you looking to work with a **great team of hardworking people**? Do you want to join an HVAC company that is **close-knit and supportive**? Would you like to...

  • Benefits Administrator

    4 weeks ago

    Poughkeepsie, United States Central Hudson Full time

    **Benefits**: - Competitive compensation- - Medical, Dental, and Vision insurance- - 401(k) Retirement Savings Plan with substantial company match- - Life and Travel Insurance- - Tuition Assistance- - Wellness Reimbursement Program- - Paid Holidays and VacationWhat is a Benefits Administrator? This role coordinates the administration and monitors...

  • Benefits Administrator

    2 days ago

    Poughkeepsie, United States Central Hudson Full time

    **Benefits**: - Competitive compensation- - Medical, Dental, and Vision insurance- - 401(k) Retirement Savings Plan with substantial company match- - Life and Travel Insurance- - Tuition Assistance- - Wellness Reimbursement Program- - Paid Holidays and VacationWhat is a Benefits Administrator? This role coordinates the administration and monitors...

  • Executive Secretaries and Administrative Assistants

    1 month ago

    Poughkeepsie, United States Nexus Staff Full time

    Job Title: Administrative Assistant Employment Type: Contract Work Hours: 40 hrs./week Work site: 100% Onsite Location: 301 Manchester Rd, Poughkeepsie, NY Job Duration: 1 Year Closing: 03/25/2024. Minimum Education: High school diploma or equivalent. Some college preferred but not necessary. Work Experience: Minimum...

  • Executive Secretaries and Administrative Assistants

    2 weeks ago

    Poughkeepsie, United States Nexus Staff Full time

    Job Title: Administrative Assistant Employment Type: Contract Work Hours: 40 hrs./week Work site: 100% Onsite Location: 301 Manchester Rd, Poughkeepsie, NY Job Duration: 1 Year Closing: 03/25/2024. Minimum Education: High school diploma or equivalent. Some college preferred but not necessary. Work Experience: Minimum...

  • Apartment Office Administrator

    1 week ago

    Poughkeepsie, New York, United States Career Strategies Full time

    Job DescriptionJob DescriptionCareer Strategies is hiring a full time Apartment Administrative Assistant for an Apartment Community in Poughkeepsie, NY area. We are seeking an employee with excellent people skills, high energy, positive attitude and excellent work ethic that would like the opportunity to grow with a Property Management Company. Job Title:...

  • Administrative Case Manager

    2 months ago

    Poughkeepsie, United States Astor Services Full time

    Job DescriptionJob DescriptionDescription:Astor’s Rockland Adolescent Partial Hospitalization Program is seeking a proactive, highly motivated, and organized Administrative Case Manager to join a collaborative, fast-paced, high-performing team that provides clinical and psychiatric services to youth working to remain out of inpatient hospitalization. The...

  • Administrative Case Manager

    4 weeks ago

    Poughkeepsie, United States Astor Services Full time

    Job DescriptionJob DescriptionDescription:Astor’s Rockland Adolescent Partial Hospitalization Program is seeking a proactive, highly motivated, and organized Administrative Case Manager to join a collaborative, fast-paced, high-performing team that provides clinical and psychiatric services to youth working to remain out of inpatient hospitalization. The...

  • Administrative Assistant

    3 weeks ago

    Poughkeepsie, United States Clearwater Counseling Associates LCSW, PLLC Full time

    General office work - scanning, copying, navigating computer programs - Answering phones and talking with clients on the phone an in person - Customer service Required experience and skills - Office experience required - Ability to work in Microsoft documents and Google sheets - Customer service - Positive attitude - Must have a drivers license - Ability to...