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Operations & Administrative Assistant - Blue Zones

3 months ago

Petaluma, United States Blue Zones LLC Full time

**Position Title: Operations and Administrative Specialist - Blue Zones Project Petaluma**

If you have experience organizing work and events and are driven to make a difference; If you enjoy interacting with people and are passionate about improving the well-being of others; If you thrive while collaborating with a strong, results-driven team and enjoy challenging yourself and others to find creative solutions, join us

Be part of a team that's bringing innovative leaders together from across the community to lead and ignite a movement to improve well-being on a significant scale - a movement that promises to help your friends, family, and neighbors in Petaluma live better, longer.

Blue Zones Project is rooted in lessons learned from the world's longest-lived cultures. We translate these lessons into sustainable environmental changes that strengthen social ties, reshape the places where people spend their time, and sharpen policies to support healthy choices. By engaging a critical mass of individuals and organizations to participate — from worksites and schools to restaurants and grocery stores — the small changes contribute to huge benefits: lowered healthcare costs, improved productivity, and ultimately, a higher quality of life. For more information regarding Blue Zones Project Petaluma, please visit.

**Job Summary**:
The Operations and Administrative Specialist is a proactive and detail-oriented person and will play a vital role in organizing office activities, planning community events, coordinating volunteers, and supporting various operational endeavors for Blue Zones Project Petaluma. This person is an integral part in ensuring that the office operations run smoothly and are successful in supporting other business activities.

**Essential Job Functions**:

- Office Coordination: Streamline office workflows, ensuring maximum efficiency and adherence to established procedures; maintain files and records within digital collaboration systems; perform a variety of day-to-day office and clerical tasks, supporting the Executive Director
- Event Planning and Coordination: Take charge of planning and executing community events, fostering community engagement, managing logistics, and adhering to event budgets
- Volunteer Coordination and Training: Oversee volunteer programs, ensuring proper training and engagement strategies to enhance community involvement
- Operational Support: Collaborate with internal teams to support or manage various operational efforts, demonstrating flexibility and adaptability.

**Specific Skills/Attributes**:

- Ability to work both independently and collaboratively.
- Ability to work in a fast-paced environment, but remain appropriately detail-oriented.
- Strong relationship building skills; capable of working with internal and external teams and partners.
- Good organizational skills; ability to prioritize and manage time to meet deadlines.
- Experience working in multi-disciplinary, multicultural, and multi-sectoral partnerships.
- Proficient in Google Workspace, Microsoft Office, Smartsheets. Experience in the use of CRM software is a plus.
- Creativity, inspiration, and collaboration to contribute to a positive team culture.
- Strong initiative and mature judgment.
- Energized by the Blue Zones Project mission.

**Qualifications**:

- 3+ years of experience in business, hospitality, community outreach, public relations, event planning, project management, marketing or related areas preferred
- Bachelor's degree in business related field preferred: experience in lieu of education also considered.
- Bilingual English/Spanish with multicultural awareness preferred
- Resident of Petaluma and/or deep local knowledge & engagement within Petaluma preferred.
- Position is onsite and will require a COVID-19 vaccination or qualifying exemption.

**To Apply**:
Pay: $75,000.00 - $80,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift

Work Location: In person