Ethics Program Analyst
2 months ago
Provide services as an Ethics Program Analyst in support of the overall functions of the National Institute on Minority Health and Health Disparities (NIMHD) within the National Institutes of Health (NIH). Conduct initial technical review of financial disclosure reports from staff and Special Government Employees (SGEs) for conflicts of interest; obtain additional information from filer or Committee Management Office (CMO) for clarification and determination of report status. Crosscheck all financial disclosure reports against previously filed reports, SAO lists, HHS-717-1, HHS 520s, HHS 521s and employee’s EMIS file to identify conflicts of interest; forward cleared reports to Ethics Program Specialist/Deputy Ethics Counselor (DEC) for final review and certification. Update employees’ EMIS files with data about financial disclosure reports after certification. Create new ethics folders for new employees, transferred employees and SGEs.
**Duties and Responsibilities**:
- Work with staff to prepare for program audit of ethics policies, procedures and implementation of the relevant regulations; update electronic and paper files; complete pre-audit questionnaires in preparation for entrance conference.
- Manage Office documents, adhering to NIH policies for record retention and purging.
- Answer inquiries and questions pertinent to submissions as well as general information regarding these matters.
- Develop and update presentation and training materials.
- Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate.
- Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
- Manage internal process on incoming Sponsored Travel Official Duty Activities, Protocols and form HHS-717, Confidential Report of Financial Interests in Substantially Affected Organizations for Employees of the NIH:
- Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System NEES.
- Use various tracking systems, e g, EMIS and NEES to routinely track ethics actions and to provide reports. **1**:
- Adhere to internal process for receipt and proper routing of forms.
- Handle electronic and paper filing of all forms and documents.
- Assist in maintaining office records in both paper and electronic form.
- Assist with maintaining the Ethics Management Information System EMIS.
- Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities. **2**:
- Work with staff to develop and maintain a system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations for NIH.
- Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office. **3**:
- Assist with setting up and format spreadsheets to analyze information.
- Utilize Ethics Office databases and resources to develop and run reports to identify potential risks and to develop mitigation plans.
- Generate monthly reports for senior staff using protocol database.
- Use various tracking systems, e g, EMIS and NEES to routinely track ethics actions and to provide reports. **4**:
- Assist with the Coordination the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel Form 348, outside activities Form 520, official duty memoranda, training requests, individual and mass mailings, correspondence, reports and various forms. **5**:
- Assist with the production of spreadsheets with information about lay and professional organizations that interact within NIH for OSPPA.
- Review submitted documents request package for completeness and accuracy.
- Review submission for Ethics compliance with governing statutes and regulations.
- Review documents for completeness and accuracy of submission.
- Conduct initial technical and/or conflict reviews on the ethics documents and requests.
- Maintain the Ethics Management Information System EMIS and NIH Enterprise Ethics System NEES for employees.
- Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
- Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
- Schedule Ethics training sessions for employees.
- Attend and participate in meetings and training sessions for Ethics specialists.
- 4Organize research activities and planned meetings or conferences of the same organizations; update and maintain a constituent list for use by Office of the Director, OSPPA staff and other NIH offices.
- Work wit
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