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Scientific Program Analyst

2 months ago

Bethesda, United States Axle Full time
Job DescriptionJob Description

(ID: 2024-4802)


Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).


Axle is seeking a Scientific Program Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute on Minority Health and Health Disparities (NIMHD) located in Bethesda, Maryland.


Benefits We Offer:

  • 100% Medical, Dental & Vision Coverage for Employees
  • Paid Time Off and Paid Holidays
  • 401K match up to 5%
  • Educational Benefits for Career Growth
  • Employee Referral Bonus
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Overall Position Summary and Objectives

​The National Institute on Minority Health and Health Disparities (NIMHD) reviews each once every five years. The review process aims to assess whether past performance is appropriate for the scientific advancement of the field in the coming decade. The review is meant to aid the Program Division in planning for the future through both self-evaluation and the expert advice of subject matter and other expertise on the Program Division Review Committee.

Work Details:

  • Establish and maintain data analytics tools for analysis 1
  • Develop, update, and maintain information databases eg SharePoint sites; provide document retrieval support 2
  • Design, perform and complete research projects, applying scientific knowledge to each project, and provide a detailed summary of goals and scope, milestones and go/no go decisions points 3
  • Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software 4
  • Organize and analyze reports in a scientific area as assigned 5
  • Researches and evaluates the operation of the organization's scientific programs.
  • Work with staff on existing projects and/or the development, initiation and execution of new project initiatives
  • Work with staff on the concept development, planning, execution and support of all project-related activities
  • Organize and maintain project documentation and communications; track project progress using project management tools
  • Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program
  • Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information
  • Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues
  • Researches, interprets and summarizes background materials from a variety of scientific sources.
  • Conduct search for material for a specific programmatic need, using a database to search for material in many cases
  • Read, interpret, analyze and condense material from a variety of sources for presentation
  • Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches
  • Compiles data and creates and prepares graphs, slides and presentations.
  • Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings
  • Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress
  • Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary
  • Organize existing slides presentations talking points into a functional database library
  • Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications
  • Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation
  • Prepare presentation materials such as handouts, meeting materials, slide presentations, and background supplemental documents, spreadsheets, charts and graphs for conferences, committee, meetings, workshops and group updates
  • Performs logistical planning of various scientific meetings, lectures, workshops.
  • Attend meetings, training and conferences in support of program initiatives
  • Develop a template for reporting meeting minutes to Program staff
  • Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects
  • Identify, assess, draft, edit, revise and assemble necessary background materials
  • Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information
  • Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports
  • Plans, organizes and participates at a senior level in technical meetings and consultations.
  • Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics
  • Prepare and give formal presentations for division leadership and other interest groups
  • Give regular progress reports to sponsor and stakeholders
  • Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues
  • Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals
  • Reviews and evaluates the performance of the organization.
  • Organize and coordinate program activities; manage agendas, meetings, background materials and minutes
  • Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps
  • Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages
  • Analyzes existing scientific programs and makes recommendations for improvement.
  • Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress
  • Conduct project close out reviews to reflect on current processes and identify areas for improvement
  • Develop a plan to improve the outreach, education, and interaction strategies of the Branch
  • Lead efforts to improve the Branch website so that it can better meet the use and the goals of the communications plan
  • Lead efforts to improve database tools and other programs by coordinating and hosting meetings with database stakeholders
  • Identify needs for and develop new formats and databases for reporting program management and budgetary data
  • Research and assemble outlines of new milestone proposals for evaluation by staff
  • Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement
  • Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency
  • Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs
  • Develops and prepares various scientific reports.
  • Organize, analyze, and write project reports, scientific papers and present reports in scientific areas, based on results and findings
  • Organize and maintain a repository of resources, including minutes, reports, spreadsheets and web pages related to the program
  • Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts
  • Search scientific, program and related information on the Web and other means; perform literature and database searches
  • Complete progress reports that detail project status and flag potential issues
  • Develop periodic and special reports; search records and files, the Internet, background materials and precedent references
  • Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic
  • Track project progress and provide regular reports
  • Prepare complete technical reports, formal progress reports, monthly status reports and special technical correspondence and memos
  • Develops and implements new scientific programs in order to fulfill organizational goals and objectives.
  • Maintain and distribute scientific papers relevant to specific programmatic needs
  • Work with the Office of Communications and Public Liaison to achieve the communications goals
  • Lead efforts to expand the use of social media; develop and implement a plan to use social media channels to keep stakeholders and the research community informed and up to date
  • Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts and other programs
  • Provide project planning and project management strategies to efficiently approach complex tasks
  • Develop and improve procedures for leadership and program staff to implement tracking and reporting to gage progress, identify gaps in the portfolio, and assemble data on areas of scientific interest
  • Develop the framework for the departments policies and programs designed to increase efficiency and economy of departments overall functions and operations;
  • Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc
  • Collaborate with staff to plan and carry out special studies and analyses of the research portfolios
  • Develops and maintains clinical database.


1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked



Minimum Education

Masters


Additional Qualifications:

Certifications & Licenses
  • Previous experience with Program Review/Evaluation to lead the drafting of the working group report and assist with coordinating the process

Field of Study
  • Humanities
  • Anthropology and Archeology
  • Sociology
  • Miscellaneous Social Sciences
  • Miscellaneous Psychology
  • Psychology
  • Social Psychology
  • Liberal Arts
  • Statistics and Decision Science
  • Community and Public Health

Software
  • PubMed
  • EndNote
  • Scopus
  • QVR
  • iSearch
  • NIH RePORTER
  • Statistical Package for the Social Sciences (SPSS)
  • Statistical Analysis System (SAS)

Skills
  • Writing
  • Reports
  • Agendas
  • Knowledge of NIH grants and funding mechanisms


Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.


The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.


Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com