Executive Administrative Assistant
2 weeks ago
We are seeking a dynamic and organized individual to join our team as an Executive Administrative Assistant. This role is essential to ensuring the smooth operation of our office and providing exceptional support to our team of accountants and most importantly, the clients we serve.
**Executive Administrative Assistant Job Description and Duties**:
- Create an energetic and pleasant first impression for everyone that comes through the door
- Taking charge of the front desk as assigned, including greeting walk-in clients, answering telephone, directing telephone calls, taking accurate messages, and updating client information.
- Ability to handle client interactions ranging from standard phone calls to tax form signing with a ‘level head’
- Composing correspondence, editing staff correspondence, and assisting staff with polishing and visual presentation of their projects
- Ability to maintain project lists and ensure continuity from month to month/ year to year
- The Executive Administrative Assistant will be responsible for coordination of appointments with clients, vendors, referral sources, and other weekly appointments
- Scanning and filing electronic copies in the correct location on the G: Drive system.
- The Executive Administrative Assistant will coordinate and and be responsible for filing of Powers of Attorney with pertinent government agency
- Assist staff with follow up of projects, including follow-up with client to request information
- Assist Office GM with Tax return assembly and presentation. Coordination of return of original documents to clients.
- Assist Office GM with E-filing of tax returns and correction of any rejected e-files
If you are an experienced Executive Administrative Assistant with proven longevity in past positions, please submit your resume.
Pay: $70,000.00 - $75,000.00 per year
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
**Education**:
- High school or equivalent (preferred)
**Experience**:
- Executive administrative support: 5 years (required)
Work Location: In person
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