Administrative Secretary

1 month ago

Rancho Mirage, United States Eisenhower Health Full time
  • Job Objective: A brief overview of the position.
      • Responsible for assisting in administrative operations as directed by the Director/Leader; provides various clerical, administrative, and general office support involving word processing, report preparation, scheduling of meetings and telephone reception
  • Reports to
      • Director-Health Information Management
  • Supervises
      • N/A
  • Ages of Patients
    • N/A
  • Blood Borne Pathogens
    • Minimal/ No Potential
  • Qualifications
    • Education
        • Required: HS Diploma, GED or higher level degree
        • Preferred: AA degree in business or related field
    • Licensure/Certification
        • Required: N/A
        • Preferred: N/A
    • Experience
        • Required: Two (2) years of administrative support experience
        • Preferred: Administrative support experience in healthcare setting
  • Essential Responsibilities
    • 1. Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
      2. Answers phones and facilitates prompt messages to appropriate staff.
      3. Prepares correspondence, reports, schedules, etc. and distributes as appropriate.
      4. Maintains calendars for Director; changes in schedule are relayed to all concerned in a timely manner.
      5. Facilitates meeting setup (date, time, location, packets, food, etc.) and records and transcribes minutes as requested.
      6. Revises and prepares new policies and procedures for department(s) and distributes information in a timely manner to all appropriate areas.
      7. Assists in creation of forms and flyers.
      8. Prepares staff annual and probationary evaluation packets for all reporting areas.
      9. Maintains employee files for department(s) (PAF changes, terminations, counseling's, education, etc.).
      10. Maintains confidentiality of information handled and forwards originals to Human Resources Department.
      11. Tracks past due evaluations and employee health requirements, and notifies employee(s) monthly of upcoming deadlines.
      12. Assures all assignments/projects are completed within required timeframes.
      13. Schedules and coordinates interviews; prepares interview packets and arranges meeting space.
      14. Obtains signatures and processes requests (capital equipment requisitions, purchase orders, check requests, paid time off (PTO) requests, education and travel requests, etc.).
      15. Complies with departmental plan to meet budget goals.
      16. Orders supplies as necessary for the administrative offices.
      17. Picks up, sorts and distributes mail for department(s).
      18. Performs other duties as assigned.

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