Administrative Secretary

3 weeks ago

Rancho Mirage, United States Eisenhower Health Full time

**Job Objective**: A brief overview of the position.Responsible for assisting in administrative operations as directed by the Director/Leader; provides various clerical, administrative, and general office support involving word processing, report preparation, scheduling of meetings and telephone reception**Reports to**- Chief Administrative Officer (CAO), Supervisor, Manager, Director-
**Supervises**- N/A-
**Ages of Patients**- N/A-
**Blood Borne Pathogens**- Minimal/ No Potential-
**Qualifications**

**Education**- Required: HS Diploma, GED or higher-level degree if hired after January 1, 2023
- Preferred: AA degree in business or related field**Licensure/Certification**- Required: N/A
- Preferred: N/A**Experience**- Required: Two (2) years of administrative support experience
- Preferred: Administrative support experience in healthcare setting-
**Essential Responsibilities**- Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.-
- Answers phones and facilitates prompt messages to appropriate staff.-
- Prepares correspondence, reports, schedules, etc. and distributes as appropriate.-
- Maintains calendars for Director/Leader; changes in schedule are relayed to all concerned in a timely manner.-
- Facilitates meeting setup (date, time, location, packets, food, etc.) and records and transcribes minutes as requested.-
- Revises and prepares new policies and procedures for department(s) and distributes information in a timely manner to all appropriate areas.-
- Assists in creation of forms and flyers-
- Prepares staff annual and probationary evaluation packets for all reporting areas.-
- Maintains employee files for department(s) (PAF changes, terminations, counseling’s, education, etc.).-
- Maintains confidentiality of information handled and forwards originals to Human Resources Department.-
- Tracks past due evaluations and employee health requirements, and notifies employee(s) monthly of upcoming deadlines.-
- Assures all assignments/projects are completed within required timeframes.-
- Schedules and coordinates interviews; prepares interview packets and arranges meeting space.-
- Obtains signatures and processes requests (capital equipment requisitions, purchase orders, check requests, paid time off (PTO) requests, education and travel requests, etc.).-
- Complies with departmental plan to meet budget goals.-
- Orders supplies as necessary for the administrative offices.-
- Picks up, sorts and distributes mail for department(s).- Performs other duties as assigned.

Location: Eisenhower Health - Pulmonary Clinic (Rancho Mirage)

Schedule: Full Time, Day, 8 Hour Shift

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