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Administrative Assistant

4 months ago

Florham Park, United States EltraSelf Full time

**ELTRASELF**

**Administrative Assistant, Facilities and Technology**

Do you want to be part of the rapidly growing cosmetic rejuvenation industry? Do you enjoy learning new tasks? Would your friends describe you as a good listener?

EltraSelf is a well-established, high-end cosmetic surgery practice, a full-line Medspa, and a specialized Ambulatory Surgery Center. If you enjoy learning and want to build a real career in the medical aesthetics industry, then this is a great opportunity for you. This is an exciting time for you to join EltraSelf because our business is growing and we need more high-performing members on our team.

**Your Responsibilities**

As our Administrative Assistant, you’ll work directly with the Administration staff to facilitate the daily operations of our building and technology. You’ll do things like:

- Work with outside vendors and with our building management to schedule appointments for indoor and outdoor building maintenance and repairs.
- Work with our outside technology team and internal management to coordinate service calls, maintain computer inventory lists, and assist in implementing any changes.
- Inventory, organize, order, and restock office supplies.
- Support the Administration staff daily.
- Post and monitor cleaning logs.
- Learn our electronic filing system and file all documents as required.
- Perform other duties as assigned.

The people who love this job and do well in this position are:

- **Team players. **We’re not a big corporation where no one knows who you are. We’re a high-performing team where everyone’s contribution matters. We’re going to encourage you to learn and develop your craft. At EltraSelf, you will make a difference and get noticed.
- **Friendly and upbeat. **We’re all professionals, working hard to get things done, but being personable and positive is part of what makes our team successful.
- **Self starters. **Because we’re a small (but growing) team, there’s not a lot of layers, bosses, and bureaucracy. That means you’re responsible for making decisions and getting things done.
- **Flexible**. The cosmetic rejuvenation industry is growing _rapidly_ — new procedures, new clients, new technology, new trends. All this newness means you’ve got to be flexible. Priorities change, possibilities arise, task lists get reordered... If you can absorb information, solve problems, seize opportunities, and reprioritize along with the rest of the team, you will succeed in our exciting environment.

**Required Education, Skills & Experience**
- High-school degree or equivalent
- Two-year minimum administrative/executive assistant experience
- Ability to maintain organization in a changing environment
- Excellent verbal and written communication skills
- Excellent attention to detail
- Ability to meet established goals and objectives
- Flexible and able to reprioritize tasks
- Experience working with maintenance contractors a plus
- Proficient with technology (Microsoft tools)

**Schedule & Location**

This is a full-time position, approximately 35 to 40 hours per week. Your hours would normally be scheduled for times when the office is open, or 9-5 Monday through Friday. All work will be done at our offices in Florham Park, New Jersey.

**Hiring Process**

We’re ready for you to start right away. Ideally, we’d like to fill this position by April 26, 2024.

**What happens next**:
If you’re a good fit, you’ll be sent a 10-minute assessment on your problem-solving skills. We will follow up one way or the other after this assessment.
- **Go through a 2-stage interview process**
- **Say “yes”**

If we all feel like it’s a good fit, we’ll invite you to join our team. We’ll need to check references, conduct a background check, and fill out some paperwork before it’s official, but we’ll want you to start as soon as possible.

Pay: $20.00 - $25.00 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- 401(k)
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- Do you live in the state of New Jersey?
- How long does it take you to drive to Florham Park, New Jersey?

**Education**:

- High school or equivalent (required)

**Experience**:

- administrative/executive assistant: 2 years (required)
- working with building maintenance contractors: 1 year (preferred)
- working with information technology contractors: 1 year (preferred)
- Purchasing: 1 year (preferred)

Work Location: In person