Administrative Assistant to The CTO

2 weeks ago

Manhattan, United States MedReview Full time

**_About Us:_**

**_Job Description:_**
The Administrative Assistant will provide comprehensive administrative support to the CTO, facilitating the efficient operation of our technology department. This role requires a highly organized and proactive professional who can handle confidential information with discretion.

**Responsibilities**:

- Manage the CTO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Assist in tracking departmental budgets and expenses which includes monitoring and maintain accurate budget numbers so that YTD spend can be monitored.
- The Admin will be liaising with the finance department.
- Assist the CTO in processing purchases which includes:

- Shipping/receiving equipment for new hires and collecting equipment for terminations.
- Updating inventory status for equipment
- Work off the FedEx website to create shipping labels, pack boxes, organize and track the return of equipment.
- Be the liaison for vendor purchases, working with the account manager on pricing/availability/etc
- Purchase items from vendor website and create corresponding POS
- Manage packing list/ check incoming purchased inventory/ Notify finance that equipment was received.
- Maintain an organized filing system for important and confidential company documents.
- Send/receive physical equipment and properly inventory in storage room
- Retire and dispose of old inventory:

- Contact disposal vendor
- Inventory equipment for disposal
- Collect certificate of destruction
- Facilitate internal communication within the technology department by distributing information and updates as needed.
- Schedules repairs and other on-site visits
- Manage department’s meetings and calendars. (Vacations, sick, etc.)
- Liaison with the facility - Building management: New hires, Terms, Badges.
- Manages consultant hours in Halo
- Perform additional administrative tasks and projects as required by the CTO.

**Requirements**:

- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent organizational skills and the ability to multitask and prioritize work effectively.
- Strong communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
- A proactive approach to problem-solving with strong decision-making skills.
- Bachelor’s degree in Business Administration or related experience is preferred.

**Role is Hybrid in the Financial District**

**Benefits and perks include**:

- ** Healthcare that fits your needs** - We offer excellent medical, dental, and vision plan options that provide coverage to employees and dependents.
- ** 401(k) with Employer Match** - Join the team and we will invest in your future
- ** Generous Paid Time Off**:

- Accrued PTO starting day one, plus additional days off when you’re not feeling well, to observe holidays.
- ** Wellness** - We care about your well-being. From Commuter Benefits to FSAs we’ve got you covered.
- ** Learning & Development**:

- Through continued education/mentorship on the job and our investment in LinkedIn Learning, we’re focused on your growth as a working professional.

**Salary**: $85,000

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