Prevention Administrative Assistant
3 weeks ago
Hope Leadership Academy (1732 Madison Avenue)
55000
The mission of Children's Aid (CA) is to help children in poverty succeed and thrive. CA works with children, youth, and their families in targeted low-income communities from infancy through young adulthood, providing a range of services to meet physical, socio-emotional, educational and family stability needs. CA P.O.W.E.R program funded by the NYS Office of Alcoholism and Substance Abuse Services (OASAS) seeks to educate children and youth on the dangers and consequences of alcohol and drug use. The P.O.W.E.R program delivers evidence-based programs (EBPs) and positive alternatives to prevent and reduce alcohol and substance use utilizing the prevention framework.
Position Summary: The Prevention Administrative Assistant perform duties in various areas such as provide administrative, clerical, family group programs and student intake and support to the POWER Prevention and Teen Programs at Hope Leadership Academy.
Essential Duties: General responsibilities for the position of the Prevention Administrative Assistant include, but are not limited to:
- Greets students and welcomes visitors.
- Ensure trauma informed customer service in all interactions with Children's Aid clients and staff.
- Organize recruitment and correspond with prevention providers
- Provide all intake processes to students and families.
- Create intake packages, collect student data and monitor student program schedules.
- Provide student attendance sheets, group sheets and follow up on student absenteeism.
- Assist in timekeeping of staff; staff schedules, monitors hours of part time staff.
- Answers telephone calls; Screens and directs calls; takes and relays messages; provides information to callers; greets visitors and directs persons to appropriate personnel; maintains client/visitors/employee sign in log.
- Maintain up-to-date participants program staff; Engage with the program staff regarding admitting participants to prevention, teen and family programs.
- Performs duties as an office coordinator including: organize the office layout; order stationery and office supplies; maintain the office condition and arrange necessary repairs; organize office operations and procedures.
- Schedule trainings, workshops, trips and events for participants and staff.
- Assist with the facilitation of family groups and coordinate family services.
- Place orders for groups events asneeded supplies
- Follow up with recruited participants and make referrals as needed.
- Maintain accurate, complete records of programs and projects.
- Collect and input data for Evidenced Based Programs
- Utilize databases to record program requirements (ETO, CISIS, WITNYS, CAMU, TEEN EXPAND etc.)
- Attend staff trainings and conferences.
- Prepare all reports, minutes of meetings, and monthly reports.
- Organize and schedule meetings to community agencies, schools and other stakeholders on prevention services.
- Adhere to policy and procedures of CA
- Other relevant duties as assigned by Supervisor.
- In-person collaboration is an essential function of the job.
- Perform other duties as assigned.
Fiscal Support and Oversight:
- Serve as the point person for staff for administrative operations. Interface with Program and Site Director.
- Process all bill and invoices for site.
- Reconciles and monitor P-card submissions, metro cards and gift cards; process cash advances; orders supplies and processes vendor payments; ensures that all items are invoiced and paid on time.
Minimum Qualifications:
- High School Diploma/ GED required.
- 2 years of administrative knowledge
- 1 year of substance abuse prevention knowledge
Key Competencies:
- Moderate to advance use of Excel and Microsoft Office Suite; Particularly Excel
- Associate degree preferred
- Familiarity with budgets and fiscal processes; comfortable working with math within a budgetary context
- Ability to collaborate with vendors as well as other departments within agency such as TMHR, Payroll, IT, etc.
- Good organizational skills with ability to meet deadlines.
- Ability to work flexible hours on weekdays with approximately two days per week requiring early arrival or evening hours.
- Ability to work independently, as well as contribute to a team.
- Very good interpersonal/communication skills, including ability to write well
-
Administrative Assistant to The CTO
4 weeks ago
Manhattan, United States MedReview Full time**_About Us:_** **_Job Description:_** The Administrative Assistant will provide comprehensive administrative support to the CTO, facilitating the efficient operation of our technology department. This role requires a highly organized and proactive professional who can handle confidential information with discretion. **Responsibilities**: - Manage the...
-
Prevention Specialist
60 minutes ago
Columbus, OH, United States St. Vincent Family Services Full timeAt St. Vincent Family Services, it is our job to help families build bright futures. Make it your job too! We're currently looking for individuals with high energy and the ability to positively guide groups of youth in a school or community setting.We offer competitive wages, comprehensive benefits, 401K matching, and a generous PTO policy. SUMMARYThe...
-
Administrative Assistant Ii
7 days ago
Manhattan, United States VNS Health Full time**Overview** Responsible for performing a wide variety of administrative duties to support assigned organizational unit. Assists program/department head or staff with coordination and execution of administrative tasks necessary to meet the goals and objectives of the department/agency. Works under moderate supervision. **Compensation**: $19.18 - $23.99...
-
Infection Prevention RN
5 hours ago
Elmira, NY, United States Arnot Health Full timeDescriptionFull-time: Infection Prevention RNJoin Arnot Health for Quality Management's outstanding clinical team!As a leader in healthcare in the southern tier, we are proud of what we’ve achieved, and we believe that it’s our employees who have made that success possible. We strive to take good care of our employees, and we are always looking for...
-
Prevention on the Go Coordinator
6 hours ago
Baton Rouge, LA, United States Mary Bird Perkins Cancer Center Full timeMary Bird Perkins Cancer Center is Louisiana's leading cancer care organization, caring for more patients each year than any other facility in the region. And with strategic hospital and physician partnerships, we are delivering on our mission to improve survivorship and lessen the burden of cancer. Mary Bird Perkins and its partners work together to...
-
MANAGER INFECTION PREVENTION
3 weeks ago
Camden, NJ, United States Cooper University Health Care Full timeAbout us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to its employees by providing...
-
Administrative/Sales Assistant
3 weeks ago
Manhattan, United States Frugal Inc Full timeJob DescriptionJob DescriptionDo you like to help businesses succeed through IT Solutions? NCS is a great work atmosphere and collaborative space! Network Computer Solutions (NCS) empowers organizations by delivering the latest IT solutions. We will not settle for less than our Core Values, offering our clients the highest quality customer service. Our...
-
MANAGER INFECTION PREVENTION
3 days ago
, NJ, United States Cooper University Health Care Full timeAbout us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to its employees by providing...
-
Restaurant Administrator
2 weeks ago
Manhattan, United States Texas Roadhouse Full timeLove your job at Texas Roadhouse! Join our family and take pride in your work. Texas Roadhouse is looking for an Administrative Assistant who is an effective communicator and will assist the Management Team with the proper flow of all office administ Restaurant, Administrator, Administrative, Insurance, Assistant, Administrative Assistant
-
Prevention Specialist
47 minutes ago
SC, SC, United States Charleston County, SC Full timeIn search of a highly motivated candidate to plan, organize and implement substance use Prevention services throughout the community. The Prevention services will be designed to educate citizens on the dangers of alcohol, tobacco, and other substances. HIRING HOURLY RANGE: $20.40 - $21.66 OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY,...
-
Prevention Specialist
1 hour ago
Sterling, CO, United States Centennial Mental Health Center Full timeJob Type Full-timeDescriptionPOSITION SUMMARY:Plans, coordinates and implements prevention services including evidence based programming to local colleges, agencies and community members throughout Centennial's 10 county catchment area. Prevention activities will include facilitation of trainings and workshops, community need assessments, and outreach to...
-
Prevention Specialist
5 hours ago
Dubuque, IA, United States Area Substance Abuse Council Full timeJob Type Full-timeDescriptionArea Substance Abuse Council (ASAC) offers meaningful, rewarding work that changes lives and communities. Staff are supported with training and development opportunities at all levels of the organization. If you are looking for a place where you can be passionate about what you do and can grow and advance your career, whether...
-
PREVENTION SPECIALIST
2 weeks ago
Clinton, IA, United States Area Substance Abuse Council Full timeJob Type Full-timeDescriptionArea Substance Abuse Council (ASAC) offers meaningful, rewarding work that changes lives and communities. Staff are supported with training and development opportunities at all levels of the organization. If you are looking for a place where you can be passionate about what you do and can grow and advance your career, whether...
-
Prevention Specialist
4 hours ago
Bel Air, MD, United States Harford County, MD Full timeThe Prevention Specialist will provide guidance and conduct educational prevention programs to professionals, adults and youth. This position provides support to the Harford County Office of Drug Control Policy ("ODCP") through the Harford County Department of Housing and Community Services ("H&CS".)This position includes extensive public speaking as well...
-
Prevention Navigator
5 hours ago
Cleveland, OH, United States AIDS Healthcare Foundation Full timeWHO WE ARE AIDS TASKFORCE OF GREATER CLEVELAND Does the idea of doing something that really makes a difference in people's lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees? If so, AIDS Taskforce is the place for you! BENEFITS AIDS...
-
Infection Prevention RN
5 days ago
Belton, TX, United States Cedar Crest Hospital & RTC Full timeOverview:Join our team at Cedar Crest Hospital & Residential Treatment in Belton, Texas! We are looking for individuals who are passionate about behavioral health. If you are interested in growth opportunities that are second to none in the industry and making a difference in the lives of people in our community, this position is right for you!POSITION...
-
PREVENTION SPECIALIST
2 weeks ago
, CA, United States Vista Community Clinic Full timeVista Community Clinic is a private, non-profit, multi-specialty outpatient clinic providing care in a comprehensive, high quality setting. Located in San Diego, Orange and Riverside counties, we work to advance community health and hope by providing access to premier health services. We are looking for dedicated, motivated, enthusiastic team players who...
-
Prevention Specialist
4 hours ago
York, PA, United States Chimes Full timeOur vast array of services - educational, employment, vocational, residential, habilitative, and behavioral health - are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our...
-
Infection Prevention Nurse
3 hours ago
Wilmington, NC, United States Acadia Healthcare Inc. Full timeOverview Join our Wilmington Treatment Center Team as an Infection Prevention RN! This role is full-time, Monday through Friday 8a - 5p. Wilmington Treatment Center is Northa Carolina's peremier addication rehab center and recovery hospital. We offer a complete continuum of care for detox, rehab services, residential, partial hospitalization and an...
-
Prevention Specialist
6 hours ago
North Charleston, SC, United States Charleston County, SC Full timeSalary: $20.40 - $21.66 HourlyLocation : SC, SCJob Type: Full-TimeJob Number: DS209271Department: DAODASOpening Date: 04/15/2024DescriptionIn search of a highly motivated candidate to plan, organize and implement substance use Prevention services throughout the community. The Prevention services will be designed to educate citizens on the dangers of alcohol,...