Administrative Assistant

3 weeks ago

Deep River, United States Regional Schools District #4 Full time

**Position**: Athletics Secretary

**Reports to**:Region 4 Athletic Director

**QUALIFICATIONS**:

- Strong comunication, organizational, computer, and interpersonal skills.
- Proficient clerical skills; answering phones, monitoring school entrance, copying, scanning, Google Workspace, and imputting data.
- Ability to maintain the confidential of materials as well as sensitivity to the personal and professional concerns in working with staff and students.
- Background in athletic planning/organization.
- Working with students, staff, parents and community members in a positive manner.

**JOB DESCRIPTION**:
A 10 month administrative assistant position is available at Valley Regional High School beginning July 1, 2024.
The administrative assistant will perform a wide variety of duties, under the direction of the Athletic Director, to ensure an efficient operation of the Regional School District 4 athletic programs (Valley Regional High School and John Winthrop Middle School).

**PERFORMANCE RESPONSIBILITIES**:

- Arrange for officials, security, ambulance service, trainer, game personnel necessary for athletic events.
- Arrange transportation for all away athletic events.
- Assists Athletic Director with game preparation and communication to stakeholders.
- Helps to develop and update practice/game schedules.
- Works to ensure compliance with CIAC rules and regulations.
- Assists Athletic Director with required tasks associated with hiring and evaluating coaches.
- Manages the athletic department purchasing process.
- Orders and inventories all supplies, and certificates/awards necessary to help the athletic office run efficiently.
- Oversees the athlete registration process.
- Works with Athletic Director to confirm student-athlete eligibility.
- Facilities communication between a wide variety of stakeholders.
- Manages game day operations (PA script, tickets, signage, etc)
- Enters meeting and interviews in Athletic Director's calendar.
- Assists coaches and student-athletes by sharing department policy and information.
- Helps to coordinate athletic department events (Senior Celebrations, Signing Days, Kick-off Meeting, Coaches Meetings, Media Days, Field Trips, Future Warrior Day, etc)
- Secure CHSCA membership for coaches.
- Tracks coaching permits to ensure compliance with SDE.
- Manages the purchasing, organization and distribution of athletic awards.
- Works with Boosters and Community Groups to comply with BOE policy and reserve the facility.
- Performs all other clerical duties necessary to help the Athletic Office run efficiently.

**TERMS OF EMPLOYMENT**:
In accordance with the Region 4 Secretary Contract.

**EVALUATIONS**:
Performance of this job will be evaluated in accordance with non-certified procedures and conducted yearly by the Athletic Director.

Pay: $26.58 - $31.05 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Deep River, CT 06417 (required)

Work Location: In person

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