Administrative Assistant 1

4 weeks ago

Dauphin County PA, United States Commonwealth of PA Full time

**THE POSITION**:
**DESCRIPTION OF WORK**:

- As an Administrative Assistant 1 in this capacity, you will work within the Bureau of Vehicle Management (BVM) to conduct administrative and technical duties by coordinating and processing the Commonwealth's statewide Automotive Fleet physical damage claims and telematics data. You will prepare monthly agency reports detailing agency vehicle usage, spending, maintenance, physical damage, fuel data, mileage reimbursement, rental usage, and other information provided by different systems such as telematics and the M5 software system. This professional activates and deactivates telematics devices and ensures that all tasks within telematics, M5, and spreadsheets are completed. You will investigate and forward telematics First Notice of Loss (FNL) Alerts to agencies when received to verify if an accident occurred and generate telematics usage reports on a weekly basis to assist the Chief.

Within this role, you will also work with the Bureau of Finance and Risk Management (FARM) in determining at fault accidents where BVM has the ability to pursue a deductible for partial reimbursement of claims losses. This position analyzes automotive repair estimates and invoices to ensure all contracted discounts are applied and contracted labor rate pricing guidelines are followed by outside vendors. If you have excellent communication skills and critical thinking abilities, we look forward to meeting you

Interested in learning more? Additional details regarding this position can be found in the position description.

**Work Schedule and Additional Information**:

- Full-time employment
- Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
- ** Telework**:You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Specific telework details may be further discussed during the interview process.
- ** Salary**:_ _**In some cases, the starting salary may be non-negotiable.

**REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY**:
**QUALIFICATIONS**

**Minimum Experience and Training Requirements**:

- Such training as may have been gained through graduation from a four-year college or university; **or**:

- Any equivalent combination of experience and training.
- Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

**Additional Requirements**:

- You must be able to perform essential job functions.

**How to Apply**:
**Veterans**:
**Telecommunications Relay Service (TRS)**:

- 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

Learn more about our Total Rewards by watching this short video

**Health & Wellness**

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

**Compensation & Financial Planning**
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
**Work/Life Balance**
We know there’s more to life than just work Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
**Values and Culture**
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
**Employee Perks**
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

- Eligibility rules apply.

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