Administrative Assistant

2 weeks ago


Madison, United States State of Wisconsin Full time

**Introduction**:
The Assembly Chief Clerk’s office is a nonpartisan legislative office that provides exceptional customer service to Representatives and their offices. Our objective is to assist Assembly offices with confidential guidance related to legislative, financial and administrative functions of the Wisconsin State Assembly. The Chief Clerk’s office provides support to all 99 representatives and their staff to ensure their success. The Chief Clerk’s office collaboratively works with the legislative service agencies, Legislative Human Resources Office and Capitol Police in meeting the needs of the representatives, staff, guests and citizens who visit the Wisconsin State Assembly.

We offer an enjoyable work environment and an excellent work/life balance. Located on the Capitol Square in beautiful downtown Madison, Wisconsin, our office is within walking distance to the Monona Terrace, the Dane County Farmer’s Market, and historic State Street.

**Position Summary**:
**Position Description**

Under the general supervision of the Assembly Chief Clerk, the Administrative Assistant provides confidential administrative support to the Wisconsin State Assembly; ensuring the office’s efficiency, effectiveness, and professional image.

**Specific Responsibilities**
- Greet and welcome visitors to the office and assist them appropriately;
- Answer main telephone line and refer inquiries to the appropriate staff;
- Receive and sort daily mail, interact with messengers, and facilitate mail services;
- Update Assembly Directory and staff directory;
- Receive and process open records requests;
- Update/organize internal documents;
- Set up meetings with Chief Clerk and Representatives or staff;
- Develop and organize new staff orientation materials;
- Assist Assembly Business Manager with organizational duties;
- Order, receive, and distribute office flags;
- Handle maintenance requests from Assembly offices;
- Proofread documents;
- Maintain the reception area to project a professional image.

**Customer Service**

Provide outstanding customer service to our legislative customers and office employees by:

- Maintaining a positive attitude and the ability to represent the Assembly Chief Clerk’s office in a professional and courteous manner;
- Enhancing office effectiveness by providing support to the Representatives, their staff, and the Chief Clerk;
- Ability to maintain confidentiality in the performance of assigned duties.

**Salary Information**:
Salary range is $55,581 to $84,727 annually depending on skills and experience. Comprehensive state benefits included.

**Qualifications**:

- Ability to work in a nonpartisan environment;
- Strong interpersonal skills and ability to establish and maintain effective working relationships with the Representatives and their staff in a professional and courteous manner;
- Ability to maintain a professional demeanor;
- Effective written and oral communications skills;
- Knowledge of basic office procedures and systems;

**How To Apply**:



  • Madison, United States Natural Resources Conservation Service Full time

    Summary The mission of Natural Resources Conservation Service is to provide America's farmers and ranchers with financial and technical assistance to voluntarily put conservation on the ground, to help both the environment and agricultural operations. The primary purpose of the position is to serve as an assistant for clerical and administrative...


  • Madison, United States The Road Home Dane County Full time

    Join our team_ - The Road Home Dane County is a dedicated nonprofit organization committed to ending homelessness in our community. At the core of our work, we lead with respect and dignity for all, empowerment of those we serve, social justice, anti-racism, inclusiveness, and results-oriented services. Through a combination of housing programs, supportive...


  • Madison, United States University of Wisconsin–Madison Full time

    **Job Summary**: The Administrative Assistant will work under general supervision, reporting to the Client Services Administrative Supervisor. This position will provide administrative support to multiple research projects. The work requires task management, attention to detail, accuracy, the ability to work with a diverse audience including principal...


  • Madison, United States KOORSEN FIRE & SECURITY INC. Full time

    Job DescriptionJob DescriptionBecoming the leader in the fire and security industry takes talent—yours. We are looking for an experienced Administrative Assistant in the Nashville, TN area to join our best-of-the-best team as we drive the industry forward and pursue excellence in everything we do. We want to hear from you if you’re up for the challenge!...


  • Madison, United States Drake & Company Full time

    Job DescriptionJob DescriptionHuman Resources & Administrative AssistantWe are seeking a dedicated and detail-oriented individual to join our Client’s Team as a Human Resources & Administrative Assistant.  In this role, you will provide crucial support to the Operations, Marketing and HR departments by assisting with various administrative tasks.Your...

  • Human Resources

    3 weeks ago


    Madison, United States Stafford Rosenbaum LLP Full time

    SUMMARY OF POSITION:Under the general supervision of the Head of HR & Business Development, the Human Resources and Administrative Assistant performs a variety of administrative duties for the Director of Administration, the Director of Finance, and the Head of HR & Business Development. The individual in this role assists with the overall planning,...


  • Madison, United States UW Health Full time

    **Work Schedule**: 100%, day shift. You will work at 8501 Excelsior Drive in Madison, WI. Monday - Friday 8:00AM - 4:30PM. Hours may vary based on the operational needs of the department. **Be part of something remarkable Join the #1 hospital in Wisconsin! We are seeking an **Administrative Operations Assistant **to: - Provide leadership support with...


  • Madison, United States Nakoma Golf Club Full time

    **Part Time Administrative Assistant**: **Location: Madison, WI, 53711**: **Skills: Data Entry, Answering Phones, Booking Reservations, Filing, Greeting Guests, Transferring Calls, Creation of Print Materials, Updating Marketing Materials**: **Schedule: Sundays & Mondays 8AM - 4PM**: **Responsibilities**: - Answering and directing phone calls - Booking...


  • Madison, United States Divine Expressions Family Dentistry Full time

    Job DescriptionJob DescriptionWelcome to the heartbeat of Divine Expressions Family Dentistry in Madison, AL! Brace yourself for the role of a lifetime as our Administrative Receptionist - Office Assistant. We're not just offering a job; we're inviting you to be part of a supportive office and a tight-knit crew, where your daily performance matters....


  • Madison Heights, United States Lighthouse Electrical Service Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant Clerical to join our team! You will perform clerical and administrative functions in order to drive company success. This is a fantastic opportunity to grow into a versatile career within the construction industry!Responsibilities:Perform various general office duties, including typing,...


  • Madison Heights, United States Lighthouse Electrical Service Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant Clerical to join our team! You will perform clerical and administrative functions in order to drive company success. This is a fantastic opportunity to grow into a versatile career within the construction industry!Responsibilities:Perform various general office duties, including typing,...


  • Madison, United States The Crox Group Full time

    Job Description:The Administrative Associate position provides administrative support to the GBDS DS & Heme Biostatistics team. The Executive Associate will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact,...


  • Madison, United States Temple Beth Tikvah Full time

    Job Overview: **Summary**: Create and implement systems to support communication, data management, and operations of the synagogue. Provide administrative support for the clergy, religious school, Administrative Director, congregants, board, and committee members. **Accountable to**:The Administrative Director, Rabbi, and President on a day-to-day basis. A...


  • Madison, United States Ssgnetwork Full time

    Location Madison, IN On search for an experience IT Server and Security Administrator. This is a full time benefitted position with a great opportunity to grow into IT security. The Server Security Administrators role is to ensure the secure and stable operation of the global in-house computer servers. This includes planning, developing, installing,...


  • Madison, United States Gray Analytics Full time

    Job DescriptionJob DescriptionGray Analytics was founded in 2018 with a vision to bring innovative and creative solutions in the cybersecurity, IT, engineering, and scientific spheres. Our customers span across the commercial and federal domains with our goal being to bring excellent customer service to our clients and employees. Without the bureaucracy that...


  • Madison, United States ShiftCode Analytics Full time

    Interview : Video Visa : All apart from H1b and CPT Location: Madison, WI. Candidate MUST be a WI resident or willing to relocate to WI at the candidate's expense prior to starting the role. This is a remote position with office/site visits required monthly. In-state, day travel in a state-owned vehicle is expected so candidate must hold a valid driver's...

  • Yard Administrator

    5 days ago


    Madison, United States Alter Trading Corporation Full time

    Performs a wide variety of administrative, clerical and scale admin duties reporting to the Facility Manager including scheduling of key events, facilitating communications, and day-to-day operations. - Answer telephone; respond to questions from customers, vendors, and/or employees - Process and distribute daily mail - Input costs associated with the...


  • Madison, United States Celerity Staffing Solutions Full time

    Job DescriptionJob DescriptionADMINSTRATIVE ASSISTANT/HR-Madison, WI(Contract Position)Full Time - Weekdays from 8am to 5pm- Hybrid Capability $19+ Hr Depending Upon Experience + Full Benefits AvailableThis could be a great opportunity to gain exposure working on contract with the State of Wisconsin Department of Employee Trust Funds!If you are a tech-savvy,...


  • Madison, United States Rosen's Diversified Full time

    JOB SUMMARY Under the general direction of the Senior Benefits Manager, the Leave and Benefits Specialist is responsible for providing administrative support to eligible employees filing and/or participating in a paid or unpaid leave of absence. This includes communicating with employees approved for a leave regarding collection of benefit premiums, updating...


  • Madison, United States Creative Financial Staffing Full time

    ACCOUNTS PAYABLE ADMINISTRATOR CFS is recruiting for an Accounts Payable Administrator in Madison, WI. Our client is a well respected industry leader which provides stock options as well! WHY YOU SHOULD CONSIDER JOINING THIS COMPANY: Small Company Feel; Owned by a Large Organization Comprehensive benefits package including PTO, Medical, Dental, Vision, and...