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Administrative Assistant 1/administrative Assistant

4 months ago

Brentwood, United States NYS Office of Mental Health Full time

Are you looking to be a part of delivering improved mental health services to the State of New York? Become part of a team of passionate service coordinators and begin a rewarding, life-long career in public service. The State of New York offers unmatched benefits, individual support, and career mobility for motivated individuals.

**Who We Are**:
New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. The Office of Mental Health (OMH) operates psychiatric centers across the State. OMH also regulates, certifies, and oversees more than 4,500 programs, operated by local governments and nonprofit agencies.

**What We Stand For**:
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

**What We Offer**:

- NYS pension and retirement programs
- Annual cost of living and performance advance increases
- Comprehensive medical, dental, and vision plans
- Flexible spending accounts for health and dependent care
- Paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave

**Responsibilities**:
The New York State Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1, Grade 11, position in the Long Island Field Office located in West Brentwood, New York. The incumbent will be responsible for essential administrative functions in support of the Field Office Office’s operations.

Specific duties to be performed may include, but are not limited to, the following:

- Answer incoming phone calls and direct to appropriate team members.
- Function as an assistant to the Field Office Director maintaining schedules, coordinating travel, processing requests through the State Financial System (SFS), assisting with final drafts and coordinating major project deliverables.
- Develop and coordinate office procedures, management and tracking systems in all high-priority areas including personnel, certification scheduling, and incident and audit tracking, as well as overseeing office filing systems.
- Organize meetings and assist with the coordination of regional conferences and events; Schedules regular and ad hoc meetings on behalf of the Director and for the staff.
- Draft clear, concise and accurate reports and correspondence, design formats for data collection, assist with analysis, and submit reports on behalf of the Director. Record meeting minutes and generate accurate and timely reports that outline discussion and identify next steps.
- Coordinate Personnel activities including orientation, mandated and in-service training and support to new and existing staff regarding policies, equipment, software, travel, time and attendance, schedules, car scheduling and maintenance, and assists in onboarding and offboarding staff.
- Ensure the office environment is safe, functional and comfortable and address any environmental or equipment issues as they arise.
- Maintain logs for all vehicles assigned to the Field Office and ensure that all vehicles are inspected on time and services as needed.
- Provide ongoing support and supervision to temporary support staff and assign duties and responsibilities in addressing workload issues to ensure all deadlines are met.
- Communicate with OMH Commissioner’s Office and various divisions and bureaus to ensure timely communication and coordinate meetings, teleconferences and conference calls.

**MINIMUM QUALIFICATIONS**:
Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Pay: From $46,306.00 per year

**Benefits**:

- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Brentwood, NY 11717: Relocate before starting work (required)

Work Location: In person