Executive Assistant
2 months ago
JOB TITLE**:Executive Assistant**
REPORTS TO**:President**
FLSA**:Exempt**
DATE REVISED**:June 4, 2024**
**_______________________________________**
**ORGANIZATION MISSION**
The mission of the Reginald F. Lewis Museum is to document, interpret and preserve the complex experiences, contributions and culture of Black people in Maryland. We serve as a catalyst for sustained change by providing programs and exhibitions and bold conversations that educate and challenge.
***:
**JOB RESPONSIBILITIES**:
**General Administrative Support**:
- Assist the President with day-to-day museum operations
- Maintain and monitor the President’s calendar, scheduling all appointments
- Prepare documents, agendas, presentations and correspondence
- Coordinate meetings and make travel arrangements
- Maintain an effective and efficient administration of the museum’s governance, leadership, fundraising, and general operations
- Board of Directors Liaison: Act as a liaison for the Museum Board of Directors
- Organize executive committee and full board meetings, assist internal staff with their liaison support of the board individual committees
- Prepare board materials, including minutes, meeting schedules, agendas, and various reports.
**Confidential Support**:
- Provide confidential support to the President, board and executive management leadership team
- Be an integral part of the team, actively participating in decision-making processes, and when required, conveying those decisions to the full staff
- Office Management: Oversee the office administrator’s management of office equipment (e.g., copiers, printers), with providing access and instructions to staff on their use
- Oversees and approves requests for office supplies and equipment that the office administrator orders
- Coordinate visits between President and outside publications and build positive relationships between museum supporters and staff
**Customer Relationship Management (CRM)**:
- Provide support to the CRM software (e.g., SalesForce/VeevArt) to ensure adequate reports can be generated, particularly for the dashboard, as requested by thepresident and/or board, when required
**Required Qualifications**:
- At least four years of broad and progressive administrative experience performing advanced, diversified and confidential administrative duties
- Possess exceptional office technology skills including Microsoft and Google products, virtual platforms, and room A/V systems, and a willingness to learn and master new technologies as needed
- Ability to multitask and handle confidential and sensitive information
- Project Management experience
- Ability to work in a fast-paced and collaborative environment
- Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgment and initiative, and meet/exceed deadlines
- Possess strong interpersonal, verbal and written communication skills
- Possess a friendly, dependable, and professional attitude with a welcoming personality
- Have a proven record of solid attendance, strong attention to detail, deep dedication to customer service, and a team approach to work
**Salary Range**: $65,000 - $75,000
**Benefits**:
- 10 days of vacation leave, annually
- 10 days of sick leave, annually
- 3 days of personal leave
- Retirement Plan (Maryland State Pension)
- 12 Government Holidays
- A comprehensive health care program
Pay: $65,000.00 - $75,000.00 per year
**Benefits**:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
**Experience**:
- Microsoft Excel: 3 years (preferred)
- Microsoft Powerpoint: 2 years (preferred)
Ability to Commute:
- Baltimore, MD 21202 (required)
Ability to Relocate:
- Baltimore, MD 21202: Relocate before starting work (required)
Work Location: In person
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