Temporary Accounts Payable Specialist

3 weeks ago

Boston, United States KAYAK Full time

As an employee of KAYAK, you will be part of a global network that includes OpenTable and KAYAK's portfolio of metasearch brands including Swoodoo, checkfelix, momondo, Cheapflights, Mundi and HotelsCombined. Many employees are dedicated to one brand, but we all have the benefit of using each others strengths and insights. Together, we're able to help people experience the world through dining and travel.

**The Position**

We are looking for a dynamic Accounts Payable Specialist to support the Accounts Payable process at KAYAK. **Please note that this is a 6-month temporary position.** Activities include timely processing of vendor invoices, analysis of the queries received by vendors and ensuring feedback is provided within agreed timescales, identification of corrective actions following process failure, and identification of improvement opportunities. In addition to external vendors, you will also review travel and expense claims and act as the face of Finance to explain the T&E policy and how to use the T&E reimbursement system to users across the business. We are looking for someone who has excellent problem solving skills, is a strong communicator, thrives on process improvement and enjoys working in a challenging, fast-paced environment to support our continued growth.

**Responsibilities**
- Chip in to an ongoing review of all accounts payable and expense reimbursement procedures, identifying, developing and communicating improvements.
- Actively manage the global AP inbox and ensure all items are organized and actioned in a timely manner.
- Review, verify and input all invoices promptly, capturing all information required to ensure internal invoice approvals and payments are set up accurately.
- Accurately code invoices by legal entity, GL code, business approver
- Review T&E reimbursement reports for compliance with policy and ensure accurate GL coding as well as timely payment.
- Prepare daily bank reconciliations, post journal entries to record non-AP and non-cash
- Actively investigate purchase invoice/expense reimbursement queries or discrepancies and
- Liaise with Finance and the wider Business to resolve them in a timely fashion.
- Review and respond to vendor queries in a timely and professional manner.
- Assist with system changes, process improvements and initiatives to streamline AP functions.

You are detail oriented while also able to see the big picture. When faced with a problem, you propose a solution. You love understanding the why behind the numbers, exercise professional skepticism and maintain a natural curiosity. You have shown ability to prioritize your work, manage to deadlines and keep your manager well informed. You are a self-starter with an ability to manage multiple tasks. You can work independently but know when to ask for assistance, and you take pride in ownership over your areas. You are able to effectively communicate with team members and management.

**Education, experience and skills**:

- Bachelor's degree in Accounting or Finance
- Experience in Accounts Payable ideally in a fast-growing/rapid change environment preferred
- Must be comfortable working in a rapid change environment and be willing to actively participate

in projects to process improvements.
- Advanced Microsoft Excel skills (vlookup, pivot tables, etc.)
- Experience with accounting software such as NetSuite a plus
- Strong analytical and problem solving skills with a high level of attention to detail
- Excellent interpersonal skills both verbal and written, ability to communicate confidently and

professionally with all levels within the organization.
- Solution focused with the ability to prioritize and lead multiple tasks in order to meet deadlines.

**About Our Team**

Our Finance team supports the business: we provide reports, pay the bills and our people, collect money, crunch numbers and meet stringent compliance standards and deadlines - and we have fun while doing it. We take our responsibilities seriously, as we do the company Halloween competition. We enjoy working together and with our cross-functional colleagues around the globe. We value integrity, personal accountability and proactive thinking, and we take pride in mentorship and in crafting opportunities for professional growth and advancement. Does this sound like you? If so, lets chat

**BENEFITS AND PERKS**
- No stupid meetings
- Drinks, coffee, snacks, games etc.
- Weekly catered lunches

There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. The range for this United States located role is $30.00 -$35.00 per hour.

In addition to a competitive base salary, roles are eligible for additional compensation and benefits including: health benefits; flexible spending account; retirement benefits; life insurance; paid time off (including PTO, paid sick leave, medical leave, bereavement leave, f

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