Executive Administrative Assistant Needed Immediately

Executive Assistant Job Level: Individual Contributor
About Applied Digital:
At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow’s technological advancements, including AI-driven video and generative platforms.

Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution.
Leveraging the latest technologies, we create visionary solutions that redefine industry standards.
At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution.

Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed.
Assist in planning, developing, and executive company events (e.g. Review and approve expense reimbursement requests through tools such as Navan.
Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies.
Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc.
Manage office invoices, ensuring timely payments and record-keeping.
Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates
Oversee corporate logistics accounts such as Uber Business
Associate’s or bachelor's degree in Communications, Business Administration, or a related field.
~2+ years of experience as an executive assistant or administrative assistant.
~ Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.).
~ Prior experience handling office management functions.


Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship.

Clear verbal and written communication to document incidents and ensure proper shift handoffs.
Flexible in responding to changes in process, tools, environment, and shift assignments.
Takes ownership of assigned tasks and follows through with minimal supervision.
Maintains thorough and accurate logs, inspections, records, and documentation.
Time Management: Manages time effectively to meet performance expectations and service levels.
Adheres to company policies, safety protocols, and professional ethics always.
Maintains awareness of data center physical and logical security expectations.
Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings.

office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.