Executive Administrative Assistant Needed Immediately
2 weeks ago
MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Provide direct support to the company’s two partners on both business and personal matters
· Manage calendars, schedule meetings, coordinate travel, and handle reservations
· Assist with tracking and follow up on projects, deadlines, and deliverables
· Prepare and edit reports, letters, presentations, and other documents on behalf of leadership
· Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)
Bookkeeping / Finance
· Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports
· Prepare checks and bill payments, deposit checks, and monitor bank accounts
Office Administration
· Oversee office operations to keep the office organized and running smoothly
· Act as the point of contact for vendors, suppliers, and building management
· Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked
· Ensure the office environment is clean and welcoming for visitors
· Maintain office records, contact databases, and filing systems (paper and digital)
· Maintain an organized, professional, and welcoming office environment
· Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)
· Assist with managing benefits coordination, including health insurance enrollment and communication
· Help implement and uphold company policies and best practices
Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms
· Proactively monitor, organize, and respond to multiple email accounts
· Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company LinkedIn posts
· Handle miscellaneous projects and tasks as assigned
· Use discretion and integrity while handling confidential information
Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands
· Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
· Experienced with basic bookkeeping software (e.g. QuickBooks Online)
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