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Executive Assistant

4 weeks ago

Annapolis MD United States TEKsystems Full time

Exectuive Assistant

Annapolis, MD

Description:

  • Supporting the CHRO and Chief Quality Officer.
  • Organizes, coordinates, and schedules appointments and meetings with medical center personnel, members of the medical staff, other healthcare professionals, outside consultants, sales representatives, and other business professionals.
  • Provides executive assistance and manages all office functions including retention of all documents, supply inventory, billing and invoices.
  • Analyzes, sorts, composes, and maintains statistical information for preparation of all reports. Communicates as appropriate with various departments to compile data for reports.
  • Coordinates all correspondence for the Vice President's office and all associated areas, including processing incoming mail and responding to routine correspondence according to established procedures; screens visitors and telephone calls; provides assistance with routine requests and inquiries, and refers as appropriate.
  • Prepares, assembles, reviews, and assures distribution of information appropriately and as required for the preparation and follow-up of meetings or forums.
  • Attends and records, transcribes and distributes minutes for meetings and conferences as required.
  • Maintains and updates initiative departmental policies and procedures. Researches information to address issues and prepares update/response for the Vice President.
  • Maintains productivity without direction, prioritizing work assignments appropriately.
  • Makes travel, meeting, and conference arrangements according to medical center policies and procedures. Prepares travel itineraries and coordinates communication to appropriate agencies and individuals.
  • Provides coverage for other Executive Assistants or Sr. Executive Assistant as necessary in their absence.

Skills:

Executive support, Travel management, Calendar management, Scheduling, Microsoft Office, Excel, Admin, Expenses, Presentations

Additional Skills & Qualifications:

• Five to eight years in office or administrative support work with increasingly high level of responsibility (c-suite experience is required)

• Excellent written and oral communication skills required.

• Must be able to prioritize multiple projects and meet deadlines; anticipate, recognize, analyze and resolve situations.

• Must have the ability to work independently, under pressure and demonstrate proper professional judgment.

• All applications of Microsoft Office Suite required. Experience with PowerPoint presentation software.

• Ability to review and catalogue documents appropriately.

Experience Level:

Expert Level

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.