Administrative Assistant to Executive Director of Development

1 month ago

Hoffman Estates, United States The Salvation Army USA Central Territory Full time

Are you ready to make a real difference in the world? At the Salvation Army, we are on a mission to provide hope, relief, and support to those in need, and we are looking for passionate, dedicated individuals to join our team. As a part of our compassionate community, you will have the opportunity to transform lives and inspire positive change every single day. Whether you're driven by a desire to help the homeless, feed the needy, support disaster relief efforts, or work for our Central Territory Headquarters in finance, the arts or fundraising the Salvation Army offers a diverse range of opportunities where your skills and commitment can shine. Where every job is more than just a role-it's a calling to make a tangible impact in our communities. If you are looking for a fulfilling career that aligns with your values and desire to make the world a better place, explore the opportunities at the Salvation Army. Together, we can create a brighter future for those who need it most

Central Territory Headquarters LI

The Administrative Assistant to the Executive Director of Development (EDOD) plays a crucial role in providing administrative and organizational support to the EDOD and the Community Relations Department as a whole. This position requires a proactive and detail-oriented individual who can efficiently manage the daily tasks of the EDOD, enabling them to focus on strategic initiatives and fundraising efforts. The Administrative Assistant must maintain a high level of discretion, professionalism, and confidentiality.

Essential Functions:

  • Maintain the Director's calendar, schedule appointments, and coordinate meetings, both internal and external, including day-to-day and long-term management of meetings, projects, and priorities
  • Manage, organize, prioritize, and compose all forms of correspondence and voice mail messages
  • Create, review and edit Word, PowerPoint and Excel documents
  • Assist with travel planning and scheduling for the Executive Director, including a comprehensive itinerary
  • Handle daily tasks such as making copies, answering phones, etc.
  • Responsible for distributing monthly budget ledgers to the department section heads
  • File electronic and hard copy correspondence
  • Respond to emails as directed by the Executive Director
  • Set-up, participate in and take notes for various conference calls, meetings, and webinars as requested
  • Work in conjunction with the Executive Director to facilitate meetings including preparing materials, making hotel reservations, setting up meeting place and taking care of technology needs
  • Assist with planning, organizing and preparing for territorial conferences, seminars, and meetings and any others as requested. As necessary, will lead teams of Community Relations and Development support personnel to plan, organize and prepare for territorial conferences, etc.
  • Serve as a liaison between Divisional staff and the Executive Director
  • Work directly with National Headquarters, Territorial Headquarters and Community Relations and Development department staff on special projects, tasks and reports as well as other responsibilities
  • Provide guidance to divisional staff on issues relating to administrative procedures
  • Process expense reports, requisitions, check requests and other forms

Education:

High School diploma or equivalent. Associate's degree in business, English or Office Technology preferred.

Experience:

Minimum 3 years office experience, with preference for support of executive level administrative positions. Experience in a non-profit development office preferred.

Skills/Abilities:

  • Demonstrate strategic and critical thinking skills
  • Ability to improve processes and manage workflows in a way that promotes efficiency as well as goodwill
  • Knowledge of principles and practices of general office management
  • Requires knowledge of an extensive body of rules/procedures and operations with extended training or experience to perform a wide variety of nonstandard assignments without supervision
  • Proficiency in office software (Microsoft Office and other essential computer programs
  • Skill in preparing clear and concise reports, correspondence and other written materials
  • Skill in organizing work, setting priorities, meeting critical deadlines and following up on assignments without supervision
  • Skill in researching, compiling, and summarizing a variety of informational, technical and financial data and materials
  • Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and field personnel, donors, vendors, volunteers, and Territorial Headquarters/Divisional Headquarters staff
  • Ability to apply logical thinking to solve problems or accomplish tasks and to understand, interpret and communicate complicated policies, procedures and protocols
  • Ability to explain complicated policies and procedures to internal staff and vendors
  • Ability to review financial documents for accuracy
  • Ability to build and maintain professional working relationships with employees in the field and outside vendors and consultants
  • Ability to exercise consistent discretion and independent judgment to make decisions
  • Ability to maintain a high level of integrity in dealing with Salvation Army funds, confidential communications, activities, employee records and documents within the Community Relations and Development Department
  • Ability to perform multiple tasks efficiently
  • Ability to pay attention to detail, high level of accuracy, and problem solving skills
  • Ability to assimilate large quantities of information quickly while maintaining a high level of accuracy

Travel:

Travel may be required occasionally, approximately once per quarter, for special events, conferences or meetings. In rare cases, travel could involve multiple trips during the duration of an event.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

  • Administrative Assistant to Executive Director of Development

    2 weeks ago

    Hoffman Estates, United States The Salvation Army in the Midwest Full time

    Maintain the Director's calendar, schedule appointments, and coordinate meetings, both internal and external, including day-to-day and long-term management of meetings, projects, and priorities Manage, organize, prioritize, and compose all forms of c Director, Administrative Assistant, Executive, Development, Administrative, Assistant, Business Services

  • Administrative Assistant to Executive Director of Development

    1 week ago

    Hoffman Estates, United States The Salvation Army in the Midwest Full time

    Maintain the Director's calendar, schedule appointments, and coordinate meetings, both internal and external, including day-to-day and long-term management of meetings, projects, and priorities Manage, organize, prioritize, and compose all forms of c Director, Administrative Assistant, Executive, Development, Administrative, Assistant, Business Services...

  • Executive Assistant

    2 days ago

    Hoffman Estates, United States Resolute Technologies Full time

    Executive AssistantLocation: Hoffman Estates and later Downtown ChicagoReporting to CEO Hours: Monday thru Friday, 9-5This on-site role is crucial in supporting the executive team and ensuring smooth operations across various administrative functions and departments.Key Responsibilities:Executive Assistance: Provide comprehensive administrative support to...

  • Administrative Assistant

    3 weeks ago

    Hoffman Estates, United States The Salvation Army in the Midwest Full time

    This position assists with the efficient and effective operation of the Business Administration Section through complex administrative and clerical support. The position requires handling of confidential personnel and financial matters, adapting to f Administrative Assistant, Administrative, Assistant, Business, Skills, International, Business Services

  • Administrative Assistant

    1 week ago

    Hoffman Estates, United States The Salvation Army in the Midwest Full time

    This position assists with the efficient and effective operation of the Business Administration Section through complex administrative and clerical support. The position requires handling of confidential personnel and financial matters, adapting to f Administrative Assistant, Administrative, Assistant, Business, Skills, International, Business Services Learn...

  • Administrative Assistant

    2 months ago

    Hoffman Estates, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are providing an opportunity for an Administrative Coordinator to join our client's team in Willowbrook, IL The Administrative Coordinator will play a key role in maintaining an elevated office ambiance, stocking necessary supplies, and providing hands-on support to team members. This position is integral in fostering a...

  • Executive Support Professional

    3 weeks ago

    Hoffman Estates, Illinois, United States The Salvation Army in the Midwest Full time

    We are seeking an Executive Support Professional to assist with the efficient operation of our Business Administration Section. This role requires handling confidential personnel and financial matters, adapting to changing circumstances, and providing exceptional administrative support.Job SummaryThe successful candidate will provide high-level...

  • Regional Director

    1 month ago

    Hoffman Estates, United States FirstService Residential Full time

    Job Overview: As a Regional Director you’ll be responsible for strategically managing client relationships by providing key business insights and expertise on all client situations that will ultimately drive loyalty, profitability, and long-term client retention. Regional Directors exhibit strong leadership values that epitomize the culture of...

  • Senior Director-Sales and Business Development

    3 days ago

    Hoffman Estates, United States Eurogerm-KB Full time

    Job SummaryPlans and directs all aspects of an organization's research and development policies, objectives, and initiatives. Maintains an organization's competitive position and profitability by formulating researchand development programs, policies, and procedures. Investigates and identifies new technologies that align the organization development. Plans...

  • Administrative Support Professional

    2 weeks ago

    Hoffman Estates, Illinois, United States The Salvation Army Central Territory Full time

    Job OverviewThe Salvation Army Central Territory seeks a highly skilled and organized Administrative Support Professional to join its team. This role will provide exceptional administrative support to the Business Administration Section, ensuring seamless day-to-day operations and contributing to the success of the organization.About The RoleThis is a...

  • Senior Network Systems Administrator

    2 weeks ago

    Hoffman Estates, United States TalentFish Full time

    Job Title: Sr. IT Network Systems AdministratorPrimary Location: Hybrid- 3 days in Hoffman EstatesPosition Type: Direct HireOverviewTalentFish is casting a line for a Senior Network Systems Admin with our premier client. This is a direct hire role that is 3 days hybrid in Hoffman Estates.The Senior IT Systems Administrator is responsible for ensuring the...

  • Director of Sales

    1 month ago

    Hoffman Estates, United States Marriott Full time

    Additional InformationJob Number24197830Job CategorySales & MarketingLocationChicago Marriott Northwest, 4800 Hoffman Boulevard, Hoffman Estates, Illinois, United States, 60192VIEW ON MAPScheduleFull TimeLocated Remotely?NPosition Type ManagementAdditional Information: This hotel is owned and operated by an independent franchisee, Blue Ridge Hotel Partners....

  • Director of Sales

    3 weeks ago

    HOFFMAN ESTATES, United States Marriott Full time

    Additional InformationJob Number24197830Job CategorySales & MarketingLocationChicago Marriott Northwest, 4800 Hoffman Boulevard, Hoffman Estates, Illinois, United States, 60192VIEW ON MAPScheduleFull TimeLocated Remotely?NPosition Type ManagementAdditional Information: This hotel is owned and operated by an independent franchisee, Blue Ridge Hotel Partners....

  • ServiceNow Developer

    3 weeks ago

    Hoffman Estates, United States TeamSoft IT Solutions Full time

    ServiceNow DeveloperYou could be just the right applicant for this job Read all associated information and make sure to apply.Chicago, ILOnsite 5 days a week - Professional Dress RequiredPay: 50-60/hr W2 OR C2CAs a ServiceNow Developer, you will be responsible for the design, development, and implementation of ServiceNow solutions.You will work closely with...

  • ServiceNow Developer

    3 weeks ago

    Hoffman Estates, United States TeamSoft IT Solutions Full time $50 - $60

    ServiceNow DeveloperYou could be just the right applicant for this job Read all associated information and make sure to apply.Chicago, ILOnsite 5 days a week - Professional Dress RequiredPay: 50-60/hr W2 OR C2CAs a ServiceNow Developer, you will be responsible for the design, development, and implementation of ServiceNow solutions.You will work closely with...

  • Administrative Support Lead

    2 days ago

    Hoffman Estates, Illinois, United States Walker Consultants Full time

    About Us">Walker Consultants is a recognized leader in the parking industry, providing engineering, planning, and architecture services to facilities of all kinds. Our company culture is built on integrity, honesty, and fairness. We strive to make a positive impact on our community and provide opportunities for growth and development for our employees.Job...

  • Administrative Coordinator

    3 weeks ago

    Hoffman Estates, Illinois, United States The Salvation Army in the Midwest Full time

    Job SummaryThis position assists with the efficient and effective operation of the Business Administration Section through complex administrative and clerical support. The position requires handling of confidential personnel and financial matters, adapting to changing priorities, and maintaining accurate records.

  • TalentFish | Senior Network Systems Administrator | hoffman estates, il

    2 weeks ago

    hoffman estates, United States TalentFish Full time

    Job Title: Sr. IT Network Systems AdministratorPrimary Location: Hybrid- 3 days in Hoffman EstatesPosition Type: Direct HireOverviewTalentFish is casting a line for a Senior Network Systems Admin with our premier client. This is a direct hire role that is 3 days hybrid in Hoffman Estates.The Senior IT Systems Administrator is responsible for ensuring the...

  • Clinical Nursing Director

    2 weeks ago

    Hoffman Estates, Illinois, United States Ascension Full time

    OverviewAscension Illinois is a leading healthcare provider in Chicago and its surrounding suburbs. With 15 hospitals and over 230 sites of care, we offer a dynamic environment where you can grow your career and make a meaningful impact.We are seeking an experienced Clinical Nursing Director to lead our team in delivering high-quality patient care. As a key...

  • Merchandising Strategy Director

    2 weeks ago

    Hoffman Estates, Illinois, United States Claire's Full time

    Job Summary:The Merchandising Strategy Director sets overall strategic vision and assortment strategy. Directly influences merchandising team to drive department and class specific growth and increased profitability in support of brand objectives. Accountable for achieving financial targets and profit for brand.Main Responsibilities:Lead merchandising...