Administrative Assistant

2 months ago

San Francisco, United States Unifi Aviation, LLC Full time

Unifi is a destination for more than 20,000 professionals who are going places in their careers. From working on real projects on day one to being surrounded by people just as courageous as you are, we offer you an opportunity to break through the mundane and be a part of the adventure in aviation.

Unifi brings together all types of people in a variety of roles. Everyone in our operation – from Station Managers to Shuttle Drivers – strives to challenge the mundane with smarter, better ways to get things done. And we’d like to invite those with a shared passion to come along for the ride.

Whatever your role, your positivity, commitment, and adaptability truly shine through. If you’re ready to embrace responsibility and step up to the challenge, you’ll feel right at home with Unifi.

 

The Administrative Assistant is responsible for providing administrative support to various functions of a dedicated business unit within the organization.

Essential Functions / Key Responsibilities

  1. Assists in the recruiting process to include, processing applications and new-hire paperwork, interviewing candidates as needed and tracking applicant flow information.
  2. Maintains personnel records of active and terminated employees according to Company policy.
  3. Enters new hire information, personnel changes, and payroll information into HRIS system.
  4. Answers questions concerning benefits, schedules, uniforms, Unifi policy or employee concerns in a professional and timely manner.
  5. Coordinates fingerprints for the U.S. Postal Service, badging application for SIDA access and employee uniform program.
  6. Maintains schedules, compile reports, and prepares billing information.
  7. Maintains OSHA records and assists in administering on-the-job injury reporting.
  8. Ensures required posting and corporate information are updated and displayed as required.
  9. Performs other related duties as assigned within the appropriate skill and experience capabilities expected for this position.

Basic Qualifications

Pre-requisites:

  • Must be a local (in-state) resident.
  • Valid In-State Driver’s License.
  • Ability to pass a pre-employment drug screen.
  • Ability to pass up to a 10-year background check.
  • Must be at least 18 years of age.
  • Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
  • Must complete ramp and SIDA training to obtain airport authority identification security.

Experience:

  • No prior experience necessary. Must be open minded and ready to work as part of a detail-oriented team.

Knowledge, Skills & Abilities:

  • Excellent customer service skills.
  • Strong work ethic.
  • Ability to work in a team-oriented environment.
  • Working knowledge of Microsoft Word and Excel.

Preferred Qualifications

Education:

  • High School diploma or GED.

Experience:

  • One+ year of relevant experience.

Knowledge, Skills & Abilities:

  • Able to communicate information and instructions verbally and/or via radio equipment.
  • Able to communicate effectively in a professional manner.

Working Conditions

Work Schedule:

  • You will need to have flexibility to work a variety of shifts, including nights, weekends, holidays and overtime. We operate in a shift bid environment.

Work Environment:

  • Must be able to be alert to moving vehicles or aircraft and use radio equipment.
  • Enjoy the outdoors on a daily basis (sun, rain, sleet or snow)  May be exposed to a wide variety of weather conditions, jet and machinery noises, fumes, dirt and dust for extended periods.
  • Must be able to work in a fast-paced and exciting environment.

Physical Demands/Requirements:

  • Must be able to lift / carry / push / pull and move items of 70 pounds and/or more on a regular basis and repetitively lift weights of 40 to 50 pounds on raised surfaces.
  • Must be able to walk, climb, bend, kneel, crawl, and stoop on a frequent basis and for extended periods.
  • Must be able to work in cramped or high places.
  • Must be able to carry heavy items up and down jet way stairs.

EOE, including disability/vets

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