Administrative Specialist

The Administrative Specialist is the glue that holds the office together If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you Our Lamar office in Tulsa, Oklahoma is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Tulsa, OK and the surrounding areas.

The purpose of the Administrative Specialist is to provide administrative support to the various departments. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively.

At our company, we celebrate milestones, offer paid days for volunteering, and organize team activities to foster a positive and collaborative work environment. We value our employees and are committed to supporting their personal and professional growth.

Want to hear more about Lamar? Check out these videos:

• About Us
• Our Relationships
• Giving Back Program

What you can expect from us:

• A Monday - Friday 8:00 am - 5:00 pm work schedule 
• An hourly range of $15 - $17/ hour dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays including Presidents Day and Juneteenth
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options
• Dental and vision insurance
• 401K plan with company contributions for participation 
• Paid parental leave
• Wellness program incentives such as medical plan premium holidays and HSA contributions

What we are looking for in YOU:

• Requires an excellent command of the English language, both written and verbal
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
• Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machine, copiers, scanners and binding machines
• Requires the ability to handle different challenges each day and adequately prioritize those demands

Education and Experience Requirements:

• High school diploma or Equivalent required
• Associates degree, business school certification, and/or some college preferred
• A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
• Or another equivalent combination of education and experience
• A driver’s license is preferred.

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test Not completing this assessment could result in disqualification from consideration for this position. 

Candidates with a disability in need of an accommodation to fulfill our application requirements should email applicantassistance@lamar.com.

A day in the life:

• Perform administrative support tasks; type correspondence, compile data for expense and statistical reports.
• Operate telephone to answer, screen and route calls; relay messages
• Greet and answer inquiries from general public, customers and visitors; route and resolve information requests
• Process outgoing mail and receive deliveries
• Type correspondence; compile data for expense and statistical reports
• Coordinate space and office organization; maintaining paper and electronic files
• Filing duties
• Assist with AP and AR duties for the office but not ultimately responsible for them
• Print out blank contracts for staff – Bulletins, Posters, Commercial, and Digital
• Create excel spreadsheets for clients and Sales Account Executives

Physical Demands and Work Environment:

• The primary work environment for this position is the office.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
• Nights spent traveling, away from home, are less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

• Billboards
• Interstate logos
• Handpainted murals
• Transportation and airports
• The largest network of digital billboards in the United States
  

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

SMS Consent: By submitting this application, you are consenting to receive hiring-related text messages such as notifications for interviews or pre-hire assessment scheduling.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.  By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.  Lamar will not sell this information.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)