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Administrative assistant III

1 month ago

Redmond, United States C2S Technologies Inc Full time

Request Summary:
• Job Title: Administrative assistant 3
• Candidate Location Requirements: onsite, Redmond, WA
• If hybrid, # of days contractor will be required to work onsite: In office 5 days a week
• Daily Schedule & OT estimate: Monday – Friday 40hr/week with flexibility in start time, overtime required prior approval
• Chance for Extension (Y/N): Yes, with opportunity to convert to FTE if good fit

Job Summary:
In office 5 days a week
Assist Lead EA with day-to-day exec office on site operations.
Manage Centralized shipping for local team
Storage room maintenance/inventory
Org Distribution List Maintenance
Develops a deep knowledge of the overall business group strategy and acts as an information resource to the business group.
Centralized facilities requests – Maintain building interior
Team support – Exec office local team
Directly resolves customer requests and hosts business guests.
Coordinate lunches for meetings and offsites
Birthday cards for LT Admins and LT members
Back up onsite support for admins when needed
Intern support during intern season

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.


Candidate Requirements
• Years of Experience Required: 5-7 overall years of experience in the field.
• Degrees or certifications required: no degree is required to be eligible for this role. Business Administration degrees preferred.
• Disqualifiers: Candidates with frequent job hoping will not be eligible for the role. The team is looking for someone who would be interested in an FTE position.
• Best vs. Average: The ideal resume would contain a background in supporting a CVP in an executive office, and experience with supporting a large organization. The right candidate will have the ability to work in a fast pace environment and can manage a heavy workload. Highly preferred candidates will have previous Microsoft experience.
• Performance Indicators: Performance will be assessed based on quality of work.

Top 3 Hard Skills Required + Years of Experience
1. Minimum 5-7 years of experience with Executive Admin duties; calendar management, event organization, Executive Team support, i.e.
2. Minimum 5-7 years of experience with a proficient skill level in the Microsoft suite; Outlook, Word, PowerPoint, etc.
3. Minimum 5-7 years of experience with professional communication; written and verbal