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Real Estate Administrative Assistant

2 months ago

cincinnati, United States Qual IT Resources Full time

Real Estate Lease Administration contractor with experience providing general and executive level administrative support as well as lease administration services in a productive working environment. Includes lease administrator responsibility for performing day-to-day activities related to lease abstraction and data management in Real Estate Management (REM) tool. They will also collaborate with the Real Estate team and other departments to complete administration support projects as needed.


Minimum Position Qualifications:

• Experience in Retail Commercial Real Estate, Real Estate Lease Administration or Property Management Administration

• Strong interpersonal skills and experience collaborating with others.

• Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms.

• Proficient in Microsoft Office.

• Strong oral and written communication skills; ability to create and present information.

• Highly organized and proficient at multi-tasking.

• Demonstrate ability to effectively collaborate to achieve objectives.

• Ability to work with internal/external customers and vendors in a professional manner.

• Excellent initiative and follow-through skills.

• Ability to handle sensitive information with a high degree of confidentiality.

• Strong analytical and problem-solving skills.

• Must be self-motivated and be productive and efficient independently.

• Experience working with legal contracts, understanding and interpreting legal clauses and critical dates

• Experience successfully providing technical & executive level administrative support in a productive working environment.

• Experience or strong adaptation to technology databases. Some systems include: Custom databases, Digital Repositories, Oracle, Site Folio, Business Objects, I-payables, Vendor Payables, Business Objects



Key Responsibilities

• Provide general support to the Real Estate Department including file management, word processing, coordinating intra-office and external correspondence, intake lease administration mail, drafting of legal notices and coordination for follow-up action.

• Document Management through organization, tracking & monitoring original, hard and digital file repositories.

• Perform lease data audits through both manual and automated data analysis and review against digital systems to ensure quality.

• Interpret and abstract critical legal documents, terms and clauses in accordance with project needs, legal requests, tasks or needs.

• Manage data input into Real Estate Management software and/or future property records database in accordance with the Company’s data governance standards and protocols.

• Collaborate with the Real Estate team and other departments following best practices & policies for lease administration.

• Administrative portfolio management.

• Partner with internal and external stakeholders for Real Estate Accounting, Property Management, onsite and offsite file management, lease abstraction, audits, and quality control.




**This is a Hybrid Role.All candidates must be able to work in Cincinnati for 3 days/ week. The other 2 days will be remote. **


**The salary range for this role is $30-33,000/ annually.