Real Estate Administrator

2 weeks ago

Cincinnati, Ohio, United States Vaco Full time
Job Summary

Vaco is seeking a highly skilled and organized Real Estate Administrator to join our team. As a key member of our Real Estate Department, you will provide critical support to our team, including file management, word processing, and coordination of intra-office and external correspondence.

Key Responsibilities
  • Provide administrative support to the Real Estate Department, including file management, word processing, and coordination of intra-office and external correspondence.
  • Document management through organization, tracking, and monitoring of original, hard, and digital file repositories.
  • Perform lease data audits through manual and automated data analysis and review against digital systems to ensure quality.
  • Interpret and abstract critical legal documents, terms, and clauses in accordance with project needs, legal requests, tasks, or needs.
  • Manage data input into Real Estate Management software and/or future property records database in accordance with the Company's data governance standards and protocols.
  • Collaborate with the Real Estate team and other departments following best practices and policies for lease administration.
  • Administrative portfolio management.
  • Partner with internal and external stakeholders for Real Estate Accounting, Property Management, onsite and offsite file management, lease abstraction, audits, and quality control.
Requirements
  • Experience in Real Estate Lease Administration or Property Management Administration.
  • Strong interpersonal skills and experience collaborating with others.
  • Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms.
  • Proficient in Microsoft Office.
  • Strong oral and written communication skills; ability to create and present information.
  • Highly organized and proficient at multi-tasking.
  • Demonstrate ability to effectively collaborate to achieve objectives.
  • Ability to work with internal/external customers and vendors in a professional manner.
  • Excellent initiative and follow-through skills.
  • Ability to handle sensitive information with a high degree of confidentiality.
  • Strong analytical and problem-solving skills.
  • Must be self-motivated and can be productive and efficient independently.
  • Prompt and regular attendance.
What We Offer

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

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