Administrative Coordinator
3 weeks ago
About the company
eTeam was formed in 1999 with the goal of becoming the company of choice for clients, talent and staffing professionals. Today, we’re one of the fastest-growing global companies and ranked as one of the best companies to work for by Staffing Industry Analysts. We aspire everyday to do quality work for our clients and help our talent work at some of the most amazing companies.
*Job Title: Administrative Coordinator*
*Job Location: Saint Petersburg, FL-33716*
*Job duration:3-4 months contract*
*Duties:*
\*Opportunity for extension or conversion based on attendance/performance.
\*Local candidates only- full-time onsite role St. Petersburg, FL.
\*Must have a minimum of 2 years of recent clerical or administrative experience.
*Primary Duties & Responsibilities*
· Support the VPs and Meeting Event Planners - printing name badges for participants (must know how to merge documents in order to print badges and labels).
· Must be able to reconcile the invoices from the Event Meeting and enter the expenses into the expense system (Chrome River). Some basic accounting and reconciliation will be required.
· Basic phone skills – ability to answer basic questions, take messages, forward calls, and respond to general client inquiries.
· Opening Boxes and organizing items/packing and mailing boxes for the events/organizing meetings and events storage room.
· Manage the department's general email; respond/follow up on email correspondence in a timely manner
· Assisting meeting planners to prep for conferences (projects, packing, shipping).
· This is a very busy position, this person will not just be sitting answering phones.
*Skills:*
· Must be extremely organized and focused.
· Time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
· Intermediate skills with MS Office suite, especially Microsoft Excel - candidate must know how to merge 2 different reports within the tool.
· Database Mgmt.
· Basic mathematical calculations.
· Microsoft Outlook.
· Must be able to lift and move boxes.
· Experience with handling expenses, paying invoices, and reconciliations.
· Phone skills- answering phone and transferring calls professionally.
· Prior experience working with Event Planning Teams is a plus.
Job Type: Contract
Pay: $22.00 - $24.00 per hour
Schedule:
* 8 hour shift
Ability to Commute:
* Saint Petersburg, FL 33716 (Required)
Work Location: In person
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