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Administrative Coordinator

4 months ago

Saint Paul, Minnesota, United States Concordia University Full time


Position:
Administrative Coordinator

Location:

St. Paul, MN

Job Id:
324214

# of Openings:
1

Administrative Coordinator, Doctor of Physical Therapy Program

Position Overview: Concordia University, St. Paul (CSP) Doctor of Physical Therapy (DPT) program invites applications for the position of Administrative Coordinator. The Department of Physical Therapy is housed within the College of Health & Science, which is also home to diagnostic medical sonography associate programs and undergraduate programs in biology, chemistry, biochemistry, public health, and healthcare administration.


The Administrative Coordinator will provide operational and administrative support primarily for the DPT program, but also for other programs within the College. This is a critical role as we're looking for someone that is capable of interfacing with faculty, staff, and students, while managing multiple ongoing projects.


Hybrid Work: This position is eligible for remote work after an initial onboarding period. The hybrid nature will vary by semester and may require more in-person work surrounding specific events. In general, it is anticipated this position will be eligible for working from home for two days each week throughout the academic year.


Key activities associated with this position include:

  • Create and revise standard operating procedures and focus on continuous improvement within administrative procedures and operations.
  • Support the DPT program admissions process and related activities.
  • Support clinical compliance.
  • Direct the daily workflow of the department and its administrative procedures.


Essential Duties:

  • Direct the daily workflow of the department and its administrative procedures.
  • Provide administrative support for the Physical Therapy graduate program and other programs within the College of Health & Science. Activities include, but are not limited to, scheduling meetings, coordinating events, and maintaining shared resources (spaces, accounts, and supplies
  • Support and facilitate activities related to clinical compliance requirements. Activities include, but are not limited to, affiliation agreement coordination, facilitation of student background checks and online trainings, clinical compliance software management, and collecting relevant student and faculty documentation.
  • Develop, implement, evaluate, and revise administrative systems, procedures, and recordkeeping related to student admissions. Activities include, but are not limited to, applicant tracking, coordination of interview days, accepted students' documentation, and assisting with onboarding of new students into the program.
  • Develop, implement, evaluate, and revise administrative systems, procedures, and recordkeeping related to faculty and academic content. Activities include, but are not limited to, professional development funds tracking/monitoring, communication of faculty contracting to Human Resources, and volunteer patient coordination.
  • Work to create and maintain a repository of administrative processes to be utilized by current and future faculty, staff, and students.
  • Utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.
  • Other duties as assigned.


Education and Experience:

  • Commitment to the mission and values of a Lutheran University
  • Bachelor's degree required; master's degree preferred
  • Preferred: 5 years of previous experience in a higher education administrative setting

Competencies:

  • Excellent oral and written communication skills.
  • Ability to manage multiple ongoing projects and successfully meet deadlines.
  • Proficiency with Microsoft Office, including Word and Excel. Preferred: Proficiency with Exxat and/or willingness to learn new technologies associated with program needs.
  • Ability to handle all activities and confidential information with patience, discretion, tact, and a keen eye for detail while working with people from a wide variety of backgrounds.

Supplemental Information:

It is the policy of CSP to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws. The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CSP is an institution of the LCMS and, to the extent allowed by law, CSP reserves the right to give preference in employment based on religious tenets.

The mission of Concordia University, St Paul, a university of The Lutheran Church- Missouri Synod, is to prepare students for thoughtful and informed living, for dedicated service to God and humanity, and for enlightened care of God's creation, all within the context of the Christian gospel. This mission is rooted in academic excellence and Christian vocation.

The vision of Concordia University, Saint Paul, is to be acknowledged as the leading Lutheran university offering exceptional opportunities for students from all backgrounds who seek relevant career preparation and a challenging academic experience coupled with the insights of Lutheran theology.

Promise to Students - Concordia University, Saint Paul, empowers you to discover and engage your purpose for life, career and service, in a dynamic, multicultural, urban environment, where Christ is honored, all are welcome, and Lutheran convictions inform intellectual inquiry and academic pursuits.

Concordia University owns a 41-acre campus just West of Downtown St. Paul with easy access to light-rail and bus transportation. Only blocks away from popular Summit and Grand Avenues, restaurants, shopping, and cultural activities abound. Concordia is known to have one of the most racially and ethnically diverse university student bodies in the state of Minnesota.

Feel free to contact Cassidy Leininger - , with any questions

Apply for this Position

It is the policy of CSP to provide equal opportunity to all employees and applicants for employment in accordance with all applicable equal opportunity, directives and regulations of federal, state, and local governing bodies or agencies thereof, specifically Minnesota Statute 363.

CSP will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national (including ancestry) or ethnic origin, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, or any other characteristic protected by federal, state, or local laws.

CSP is an institution of LCMS and, to the extent allowed by law, CSP reserves the right to give preference in employment based upon religion. In addition, preference in holding certain employment positions is given to ordained ministers of LCMS.

CSP, based on a religious tenet, recognizes only male ordained ministers of the Gospel, but recognizes both male and female commissioned ministers of the Gospel.